Employment Decisions

Policy no. II-4
Effective date: 01/01/2002
Scope: faculty, staff and student employees

Policy Statement

To insure the integrity of the recruiting and hiring process, the university delegates the authority to approve employment offers ("hiring authority") to:

Hiring Authority For
President Executive staff, including deans and chairs of departments
Provost Faculty, excluding Medical School
Vice President for Medical Affairs Faculty of Medical School
Director of employment and department head Senior staff
Human Resources Staff employees
Department chair and Human Resources Post-doctoral fellows
Department chair Pre-doctoral fellows, graduate students
Student employment

Student Employees
Work Study

The "hiring authority" is responsible for acting on behalf of university officials in the hiring process and ensuring compliance with federal, state, and local laws and regulations, as well as, University Policies and Procedures. The "hiring supervisor" participates in the selection but does not act on behalf of the university to make offers of employment to full- or part-time employees unless authorized by the hiring authority. They are authorized to hire temporary employees.

When warranted, the hiring authority will establish a search committee (see Search Committee Policy II-5)

An offer of employment may be made by the hiring authority, or designee, assuming the appropriate actions have been taken with regard to:

  • Affirmative Action/EEO Review
  • Job posting
  • Additional recruiting as necessary
  • Interviewing
  • Concurrence between the hiring supervisor and the hiring authority
  • Satisfaction of employment requirements
  • Compensation alignment with incumbents and within hiring range of salary grade

The university considers an employment offer the beginning of the employment relationship and places strong emphasis on ensuring that the offer is well thought out and suitable for the candidate in question. Any information relating to terms of employment will be presented in a positive and complete manner and reviewed and approved by the hiring authority. This attention to the beginning of the employment relationship helps to establish good relations, emphasize mutual expectations and contributions, and avoid future misunderstandings with regard to the responsibilities, opportunity, and benefits available to the employee.

Policy Administration: Hiring authority and hiring supervisor

Reference: Faculty Handbook, Student Employment Handbook, Employment Planning Policy (II-6), Pre-Employment Requirements Policy (II-7), Position Requirements Policy (II-8), Search Committee Policy (II-5) and Search Committee Guidelines