Employee Classification and Status

Policy no. II-1
Effective date: 01/01/2008
Scope: faculty, staff, and student employees

Definitions:

"Employment status" refers to the four recognized work schedules of full-time, part-time, temporary, and term.

"Faculty" includes all individuals who hold academic or clinical appointments.

"Salary grade" refers to the salary range and level assigned to staff positions.

"Staff" includes employees who, directly or indirectly, support Case in teaching and/or research.

"Student employee" refers to a Case student whose employment is: a) a referral from Student Employment and restricted to 20 hours/week or b) part of an academic program.

"Supervisor" refers to an employee whose primary responsibility involves the job performance of other employees and who recommends actions related to hiring, compensation, and performance appraisal of those employees.

Policy Statement

The university recognizes three employee classifications: faculty, staff and student employee. The employment status of faculty can be defined in three ways: full-time, part-time, and temporary. The employment status of staff can be defined in four ways: full-time, part-time, temporary, and term. All student employment is defined as temporary. The opportunity to employ individuals with different employment status in each classification satisfies the flexibility necessary for the university to meet the varying employment needs of academic, research, and administrative functions. Definitions of each classification and status are shown on pages 3 and 4 of this policy. The combination of employee classification and employment status determines the application of other human resource policies as well as eligibility for benefits.

Faculty appointments can be classified as compensated and non-compensated faculty positions. The Provost's Office, the Vice President for Medical Affairs, or designees, are responsible for recommending and identifying faculty employment status.

Staff positions can be classified in 3 ways:

Executive Staff Key positions who serve at the pleasure of the President and are not included in the staff salary plan.
Senior Staff Research and support staff whose positions fall in salary grade levels 18 and above.
Staff Research, trainees, and support staff, whose positions fall in salary grade levels 1-17.

The Compensation Office is responsible for coordinating and communicating staff employee classifications as new job titles are proposed, while supervisors are responsible for identifying employment status.

Employees are responsible for understanding and meeting the needs of the work schedule when accepting the position and throughout the employment relationship.

Policy Administration: Provost's Office, Vice President for Medical Affairs, or designees; Human Resources Compensation Office; Student Employment

Reference: Faculty Handbook >>, for Compensation and Benefits - Section IV of Manual, For Payroll - Work Week and Pay System Policy (II-14), Individuals Who Are Not Case Employees Policy (II-2)


Employment Status by Employee Classification
The following guidelines are provided to assist in determining the appropriate employment status. In the event that a supervisor is uncertain about the status of a position, the supervisor should contact the Human Resources Department as soon as possible.

POSITION: COMPENSATED FACULTY

Full-Time Part-Time Temporary
1. Specified by academic or clinical appointment. 1. Specified by academic or clinical appointment. 1. Specified by academic or clinical appointment.
2. Associated with the university for the primary purpose of teaching, research or leadership and administration of an academic area as their primary employee designation. 2. Associated with the university for the purpose of teaching, research, or administration of an academic area. 2. Appointment classified as non-tenure and not leading to tenure.
3.

50% or more of Case compensated time is for university approved activity at an approved site

or

51% of professional salary is from the Medical School.

3. Less than 50% of Case compensated time is in contribution to university activity (i.e., less than half time) in a primary or secondary appointment. 3. Associated with the university for the purpose of teaching or research.
4. Compensated through Case payroll. 4. Compensated through Case payroll. 4. Compensated through Case payroll.
5. Regular members of Faculty.


POSITION: NON-COMPENSATED FACULTY

Full-Time Part-Time Temporary
1. Specified by academic or clinical appointment. 1. Specified by academic or clinical appointment. 1. Specified by academic or clinical appointment.
2. Normally, appointment is without tenure and not leading to tenure. 2. Normally, appointment is without tenure and not leading to tenure. 2. Normally, appointment is without tenure and not leading to tenure.
3. Directly working in approved academic or clinical activity at an approved site. 3. Directly working in approved academic or clinical activity at an approved site. 3. Directly working in approved academic or clinical activity at an approved site.
4. Compensated by a third party, other than any entity of Case. 4. Compensated by a third party, other than any entity of Case. 4. Compensated by a third party, other than any entity of Case.


POSITION: STAFF

Full-Time Part-Time Temporary
1. The regularly scheduled work week for non-exempt/semi-monthly paid employees is a minimum of 37.5 hours per week. 1. The regularly scheduled work week for non-exempt/semi-monthly paid employees is less than 37.5 hours per week. 1. The position is considered of limited duration to fill a defined short term need (less than 12 months).
2. The regularly scheduled work week for exempt/ monthly paid employees is a minimum of 40 hours per week 2. The regularly scheduled work week for exempt/monthly paid employees is less than 40 hours per week 2. The hours worked are dependent upon the assignment.
3. The need for the position is expected to be on-going for an indefinite period of time, presumably 12 months or more. 3. The need for the position is expected to be on-going for an indefinite period of time, presumably 12 months or more. 3. The most common reasons for classifying a position as temporary are when specifically selected candidates are selected for pre-approved temporary programs.
Term    
1. The position’s anticipated duration is 12 months to 3 years; however, there are no guarantees of continued employment either within the term or when the term ends.    
2. Positions funded by grants with a defined end date from 1–3 years may be filled with a term employee.    
3.

Positions can be part-time or full-time.

   


POSITION: STUDENT EMPLOYEE

Full-Time Part-Time Temporary
1. Not applicable 1. Not applicable 1. Hours worked are restricted to 20 hours per week for undergraduate student employees.
        2. Graduate and pre-doctoral employees who work less than 20 hours or who work in an assignment as part of the academic program.
3. All student employment is considered temporary status.