Office of Undergraduate Studies

Upperclass Newsletter

November 2010

IN THIS ISSUE

Academic Related News

Last Day to Withdraw from a Class

Remember the last day to withdraw from a class is Friday, November at 5pm.  As you may already know, you can drop a class through SIS if you are in good standing and you will not fall below 12 hours if you drop a class.  To withdraw from a class in SIS, from you student page go to the “other academic drop-down box,” and select “Enrollment: drop.”

If you are not in good standing, will fall below 12 hours if you drop a course, or just want to talk to someone in the UGS office before withdrawing from the class, please stop by Sears 357. You can find walk-in hours here.

EXTENSIONS FOR COURSE WITHDRAWALS:  If you need an extension of the November 5 deadline because a test already taken or assignment already submitted will not be returned until next week, be sure to meet with a dean by the end of the day on November 5.  If you choose to withdraw from the course next week, you will need to use a paper form signed by a dean in the Office of Undergraduate Studies.

Changing an Incomplete Grade

If you received grades of I (incomplete) for any courses from the spring semester, you are expected to make the work up as quickly as possible. The amount of time allowed by a professor for making up an incomplete should be consistent with the length of the your absence(s) in the spring semester. The latest deadline by which work must be completed and grade reported is Friday, November 5. Petitions for extensions may be considered by the Deans Committee in the Office of Undergraduate Studies only in cases where there are valid extenuating circumstances and a petition with appropriate supporting documentation (usually a letter from your instructor supporting the extension) has been submitted prior to November 5. Incomplete's not completed by the deadline and for which no extension has been approved, will be converted to an F.

Top Secret Registration Tips

Secret (well, not really) Tip for your Enrollment Appointment Day
How do you have the best shot at getting into limited enrollment courses?  Well, there is a little bit of a trick.  If you omit large enrollment courses from your shopping cart and click enroll, you will get priority processing over other students with large enrollment courses in their carts.  Why?  It takes SIS longer to process concurrent requests for large enrollment courses than it takes to process concurrent requests for small enrollment courses.  (That's because for each course, SIS churns away in the background setting counters and other behind the scenes things.) Since it is rarely a problem getting into a course with a high or unlimited enrollment, after you are enrolled in your smaller courses, you can add your large course back to your cart and enroll separately.   It really works.  That's a pretty big reward for taking the time to read this paragraph!

Pass/No Pass

If you are planning on using the P/NP option for a class this semester you must complete the online form by 5pm on Friday, December 3.

Remember the rules surrounding P/NP are:

Students can use the P/NP option for 1 class each semester. It cannot be used for a course that is required for your major, minor, GER, or SAGES. It is generally used for open electives. It can also be a good tool to use if you are changing majors. For example, if you are taking MATH 224 because you are a declared BME, but you are going to switch to English, you would be able to use the P/NP option for MATH 224, because in your new major, it is not a required course.

If you use the P/NP option, you need to earn at least a "D" in the class. The grade will then be turned into a "P". You will earn the credits for the class. It will not be calculated into your gpa at all. If you earn a "F" in the class, it will turn in to a "NP" on your transcript and will not be calculated into your gpa.

In order to use this option, you must be a registered for at least 12 hours and be in academic good standing. For a complete list or regulations on this policy, please refer to p. 75 of the Undergraduate Student Handbook.

SI Final Review Schedule

As you begin thinking about finals....or when you begin to think about them as you work through the next few weeks, remember that there are special SI review sessions for finals as well as the Math Gala, Chem Fiesta and Physics Palooza. You can find the entire schedule here.

Final Exams - Verify Your Schedule Now

Please verify your final exam schedule now. Make sure that all of your travel plans are after your final exams. You can find the Final Exam dates hereYou should also consult your syllabi for all of your classes.

Students are not required to take more than two final examinations on a single day. A student who has three final exams scheduled for a single day or two exams scheduled at the same time, should contact Dean Wolcowitz in the Office of Undergraduate Studies, Sears 357 or 368-2928 for assistance.

Overloads

Remember students can take up to 19 hours without needing an overload. While the normal course load for students is still 15-18 hours, you are able to enroll in up to 19 hours. However, before you start enrolling in that many hours, we would urge you to ask yourself do I really need that extra course? Could I be spending time doing community service, volunteer work, research, etc., that I will not have time to do if I am taking 19 hours.

To register for 20-21 hours, you must have at least a 3.200 cumulative gpa. To register for 22 or 23 hours, a minimum of average of 3.50 is required. Any schedule of more than 19 hours require's dean's approval.

If you meet the requirements to overload and you want to add a class now or over break, you can email Dean DiIulioDean Hamel or Dean Wolcowitz your request. Please include how many hours you are requesting, the class that you want to add and why. We may be able to approve your request online.

Maintaining Academic Good Standing

As you probably know the new academic standing rules went into effect at the beginning of this semester. In order to be in good standing at the end of a semester, you must earn at least 12 hours and a 2.000 gpa for that semester. All of the new changes can be seen here. Make sure to check the requirements as you contemplate withdrawing from classes!

Walk-in Hours at Wade and Fribley

Walk-in hours are available for questions and issues that can be resolved quickly, ordinarily in 10 minutes or less. The kinds of issues that can ordinarily be handled in walk-in hours include: course withdrawals, overloads, general education and other policy questions, etc.

As a general rule, Dean Hamel is at Fribley Monday nights from 6:00pm-8:00p. Dean Amon is at Wade Monday nights from 6:00pm-8:00pm and Steven Scherger is at Wade Tuesday nights from 6:00-8:00pm.

ADDITIONAL OPPORTUNIES AND PROGRAMS

Intersections

SOURCE is pleased to announce that there will be two Intersections this year!  That's right... SOURCE Symposium & Poster Session will be December 3, 2010 and April 15, 2011 this year.   The December Intersections is co-sponsored by SOURCE, SAGES, and the Francis Payne Bolton School of Nursing and will be a poster session only. 

The registration deadline is Nov 3, 2010 and information can be found on the SOURCE website.  We especially encourage January graduates and fall semester capstone students to participate.  Please contact Sheila Pedigo or Bethany Pope if you have questions

Prehealth Professions: Information for Students Applying for Matriculation in Fall 2012

Juniors and anyone else getting ready to apply to med school should come to this session for information on timelines, application and letters of recommendation.

Thursday, November 11 at 6pm in DeGrace 312.

How To Find Undergraduate Research and Creative Endeavors

Most summer research deadlines are in February.  Come learn how to conduct a web search for summer positions so you can do so during winter break when you have more time.

Day Date Time Location
Monday Nov. 1 4 p.m. Nord 400
Tuesday Nov. 9 11:30 a.m. Nord 400
Friday Nov. 19 4 p.m. Sears 380
Monday Nov. 29 4 p.m. Nord 410
Please visit the SOURCE website additional information.

Career Center Cider and Donuts Open House

Dough-know a thing about CWRULink? Haven’t got a clue how Career Shift can find contacts at a company at will? Stop by its Open House and learn how the online resources in My Career work. They are serving up donuts and hot apple cider. No fuss and no dress code, just stop on by. All CWRU students are invited. They will also have stations where you can log in to CWRULink, Career Insider, Career Shift, Ferguson’s Guide and Going Global with a counselor to find out what they’re all about. Every attendee will receive a My Career Handguide.

Friday, November 19 Time: 11:00 a.m. to 2:00 p.m. in Sears 206

The Writing Resource Center - What can it do for you?

Pre-med personal statements. Papers in writing-intensive classes. Grad school applications. The Writing Center can help you with any of these.

The Writing Resource Center provides supplemental, discipline-specific writing instruction to students of all levels at the university. Writing consultants work one-on-one with students on a wide variety of projects. Students can visit at any stage of the writing process, from brainstorming and drafting, to revising and organizing, to sharpening expression. While issues of mechanics and grammar are addressed, the WRC is not a proofreading service.

Regular hours are Monday through Friday, 9:00 a.m. to 4:00 p.m., though some earlier and later appointments are available. On-line consulting appointments are also available. Schedule an appointment here.

The WRC main location is in Bellflower Hall. Satellite locations are on the fourth floor of Nord Hall, the first floor of the Kelvin Smith Library, and the SAGES Cafe on the first floor of Crawford Hall.

For more information, visit its website.

Essay Contest- Win up to $5000!

The Elie Wiesel Prize in Ethics Essay Contest is an annual competition designed to challenge college students to analyze the urgent ethical issues confronting them in today's complex world. Students are encouraged to write thought-provoking personal essays that raise questions, single out issues and are rational arguments for ethical action.

Full-time undergraduate juniors and seniors at accredited four-year colleges and universities in the United States are welcome to enter the Essay Contest.

For complete information, visit there websiteSubmission deadline is December 6.

Be a Resident Assistant for 2011-2012

The Office of Housing, Residence Life & Greek Life is currently seeking to recruit a qualified and diverse pool of undergraduate students for several unique positions for the 2011-2012 academic year. Residence Life staff members are the backbone of our residential program and help provide a positive, inclusive community environment for students at Case Western Reserve University.

For more information, you can attend an information session. You can find a complete list of sessions here. Applications are due January 12, 2011.

There are also 2 openings for the spring 2011 semester. If interested, you can find the application here. The deadline is November 19, 2010.

Looking for a Quite Place to Study?

The Plain Dealer Electronic Learning Center (ELC) @ ESS, located at 464 Sears Building, offers a comfortable learning space incorporating wireless computing and workspace flexibility to allow for customized workshops, small group activities, individual research and study. Printing is available for students through the Print2Sears printer and through a local printer for faculty and staff workshops. The ELC is open Monday through Friday from 8:30 a.m. to 5 p.m. and other times by appointment.  The ELC can be reserved by faculty, staff and student groups for ESS workshops or for custom workshops and study groups.

Laptops are available for use in the ELC by anyone with a valid Case ID. Available software applications include Microsoft Office 2010, Adobe Acrobat Pro 9, Acrobat Distiller 9, Illustrator CS5, InDesign CS5, Photoshop CS5, Premiere Pro CS5, MathType, MatLabR2010a, Origin 8.1, and Wolfram Mathmatica

Important Upcoming Dates

Fall Break October 18-19
Deadline for completing incompletes from spring November 5
Deadline for Class Withdrawal November 5
Registration for Spring 2011 Begins November 8
Thanksgiving Break November 25-26
Last Day to Submit Pass/No Pass by 5pm (online form) December 3
Last Day of Classes December 3
Reading Days December 6, 10
Final Exams Begin December 7
Final Exams End December 15
Final Grades Due December 17

Click here fore a complete 5 year academic calendar.

UPCOMING CAMPUS EVENTS

Your Online Identity; When does free speech become harassment?

The Open Forum, Your On-Line Identity:  What Happened to Privacy? will be Thursday, November 4, at 4:30pm, in Nord 310.  The program will be led by the following panelists:

Shannon French, Inamori International Center for Ethics and Excellence, Moderator
Don Kamalsky, Student Affairs 
Joel Kraft, Student Affairs IT
Peter Poulos, University Attorney’s Office 
Jared Hamilton, Student
Disha Haque, Student

The Open Forum is co-sponsored by the Share the Vision Committee, Student Affairs, USG, IFC/Panhel, Spectrum, and Hillel

Family Weekend

Family Weekend provides a fun, unique and memorable opportunity for Case students to share campus life with their families. Choose from events that connect families with faculty and staff, excursions to the surrounding communities, and on-campus entertainment for the entire family!

This year's event will be held Friday, November 5 to Sunday, November 7. Don't miss it! Registration is now open!

Kuumba Festival

Kuumba Fest is our cultural talent showcase featuring FREE cultural talent and FREE cultural food!

The event happens once a semester in Thwing Atrium when the Case community comes together to enjoy a few hours of fun.

Our festival is held during Family Weekend and has featured performers from Case in Point, the Case African Students' Association, Urban Elementz, the Kung Fu Club, the Case Juggling Club, Case Dhamakapella, Swing Club, Voices of Glory, and more.

Come join in the fun on Friday, November 5 from 12:30-2:00 in the Thwing Atrium.

The event is sponsored by the Second Year Experience and Family Weekend Committee.

Support Your Fellow Student Athletes

From football to soccer to volleyball, many of your friends are competing on varsity athletic teams. Show your Spartan spirit and come out and cheer for them! Check out the Athletics web site for a complete listing of schedules.

University Community Hour

The University Community Hour is scheduled every Friday during the fall and spring semesters from 12:30 to 2 p.m. No required academic activities of any type may be scheduled during this period. The University Community Hour facilitates student and faculty attendance at campus-wide gatherings and special events, especially those that foster community building at Case Western Reserve University. See the schedule for more information on topics and locations.

Public Affairs Discussion Groups

The Center for Policy Studies at Case hosts a public affairs discussion group Friday's at 12:30 pm in the Inamori Center in Crawford Room 9 (basement). Discussions run the gamut of topics from medical issues to the environment to the courts. The discussion this week is on Finding a Cure: The Case for Regulation and Oversight of Electronic Health Record Systems.

This is a great way to learn about issues that are of interest to you as you move forward in your college and professional career as well as to meet other people interested in similar topics.

For more information about these and other Center for Policy Studies programs, please visit the Center for Policy Studies web site.