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Upperclass Newsletter

September 2010

IN THIS ISSUE

Academic Related News

Add/Drop and Late Registration Information

As you know the last day of add/drop is Friday, September 3. If for some reason you are not registered because of a financial hold that you are still working out or because you need permission for a course, you must see one of the deans in the Undergraduate Studies Office about an extension by the end of the day on September 3.  To be allowed to register or make late changes next week, we will expect that you have been attending the class(es) and that you have been placed on our extension list by September 3.

Information for January 2011 Graduates

If you are planning on graduating in January, 2011, please double check your AA report to make sure that everything says "all satisfied". Any changes to your schedule must be completed by tomorrow (Friday, Sept 3) the last day to add a class! If you need more time to add/change a class, you must see someone in the UGS office to get on the extension list for registration. (Examples of when to get on the extension list a hold on your account preventing our from registering or still trying to work out your capstone project). If you do have a hold on your account and cannot register this week, you will only be able to register for the class the following week if you have been attending classes all along and you have a letter from the instructor indicating you have been attending and it is OK to register late.

Other reasons your AR report may not indicate everything is all satisfied include:

  • Missing writing portfolio- If you have not yet started this process, information on what you need to do to hand in your portfolio can be found here.
  • You have a class exception and you are currently in that class. The exception will not appear is SIS until you have a final grade in the class.
  • You need to submit an AR correction form.

If your plans have changed and you are no longer planning on graduating in January, please contact the UGS office so your SIS record can be updated to ensure that you can register for the spring semester.

Have you applied for January 2011 Graduation?

The deadline to apply for January 2011 graduation is Thursday, September 30. The application is in SIS. Under the "other academics" drop down box, select "Apply for Graduation" and complete the application.

Studying Abroad Spring 2011?

If you are planning on studying abroad for the spring 2011 semester, the deadline to submit an application is September 15, 2010.

Overloads

Remember students can take up to 19 hours without needing an overload. While the normal course load for students is still 15-18 hours, you are able to enroll in up to 19 hours. However, before you start enrolling in that many hours, I would urge you to ask yourself do I really need that extra course? Could I be spending time doing community service, volunteer work, research, etc., that I will not have time to do if I am taking 19 hours.

To register for 20-21 hours, you must have at least a 3.200 cumulative gpa. To register for 22 or 23 hours, a minimum of average of 3.50 is required. Any schedule of more than 19 hours require's dean's approval.

If you meet the requirements to overload and you want to add a class now or over break, you can email Dean DiIulio (students A-G), Dean Hamel (students H-O) or Dean Wolcowitz (students P-Z) your request. Please include how many hours you are requesting, the class that you want to add and why. I may be able to approve your request online.

Did you take classes off-campus this summer?

If you took classes off-campus this summer, please remember to have an official transcript sent to the UGS office so we can post your transfer credit. It can be mailed to

Office of Undergraduate Studies
10900 Euclid Ave
Sears 357
Cleveland, OH 44106

You can also drop off a copy to the office as long as it is in the original sealed envelope.

Retaining Your Scholarship

As you are planning your courses for the semester, keep in mind the retention standards for your scholarship. There is both a gpa AND credit hour requirement. The retention standards for merit based (Full tuition, Trustee's, President's, Provost's and other merit based scholarships) scholarships are different from the first year.

At the end of each academic year (June), the records of all scholarship recipients are reviewed. To have a scholarship renewed for the following academic year, a recipient is expected to satisfy two requirements:

  1. A minimum number of hours earned after enrolling at Case. The requirement is 54 hours by the end of the second year and 84 hours by the end of the third year. This does not include AP/IB/transfer or Pre-College Scholar credit earned prior to enrollment at Case.
  2. A minimum cumulative scholarship gpa of 3.00. If you have used the repeat option remember your scholarship gpa will include both grades;your cumulative gpa does not include both grades.

If you have a Provost's Special Scholarship, you must maintain academic good standing.

Please plan your schedule accordingly so you are not scrambling in the spring semester to take 37 hours because you will not meet the credit hour requirement at the end of the academic year!

Walk-in Hours at Wade and Fribley

Walk-in hours are available for questions and issues that can be resolved quickly, ordinarily in 10 minutes or less. The kinds of issues that can ordinarily be handled in walk-in hours include: course withdrawals, overloads, general education and other policy questions, etc.

The Fribley office has moved around the corner from where it was. We are now in the hallway where the RHA and Writing Crew Offices are in Room 204.

As a general rule, Dean Hamel is at Fribley Monday nights from 6:00pm-8:00p. Dean Amon is at Wade Monday nights from 6:00pm-8:00pm and Steven Scherger is at Wade Tuesday nights from 6:00-8:00pm.

ADDITIONAL OPPORTUNIES AND PROGRAMS

Annual Work Study Job Fair

Earn While You Learn! All students with Federal Work Study awards are invited to attend the annual job fair to learn about employment opportunities on and off campus. After the fair, students may view available jobs online.

Before students may begin working, they must complete the following paperwork:

  • Employment Application
  • Ohio Employees Withholding Certificate or Ohio Employee’s Statement of Residency in a Reciprocity State
  • Form W-4, Employee’s Withholding Allowance Certificate
  • From I-9, Employment Eligibility Allowance Certificate (This form requires two forms of identification

Originals of the forms must be presented to the Office of Student Employment.) The paperwork and information on the required forms of identification are mailed to all Federal Work Study recipients in August by the Office of Student Employment.

Study Abroad: Meet Representatives from Various Progams

Study abroad opportunities at Case span five continents. Study abroad offers you the opportunity to immerse yourself in another culture and university, as well as participate in internships and community service in a variety of fields, including business, engineering, policy development, and health education.

If you are interested in studying abroad, visit the Study Abroad web site or feel free to stop by 357 Sears and explore the Study Abroad Office; no appointment is needed. You can also email the JYA Office and make an appointment to talk with our student staff. All of the students have studied abroad and can give you some really good first hand information about their experiences.

The Office of Undergraduate Studies will host several study abroad visitors on campus during the next few weeks.  If you are at all interested in studying abroad, including those in pre-med and pre-law, we would encourage you to attend.  Stop by for a few minutes to learn more about them!

Institution Date Time Place Study destinations
Arcadia University Sept 16 11:30 a.m. - 1:00 p.m. Sears 357 UK, Europe, Greece, Australia, New Zealand, China, India, Mexico
CIEE Oct. 4 11:30 a.m. - 1:00 p.m. Sears 357 Multiple Countries
University of Edinburgh Oct. 8 10:00 a.m. - noon Sears 357 Scotland

Become a Civic Engagement Scholar!

The Civic Engagement Scholars Program is a pilot project endorsed by Case Western Reserve University President Barbara R. Snyder. This is a new initiative designed to promote student involvement in the Cleveland community and beyond through significant and meaningful service.

The program begins August 2010 and reflects Case Western Reserve University's commitment to the local community and to the value of active citizenship. Student civic engagement scholars will be awarded certificates by President Snyder at a special recognition ceremony late in the spring semester. Their experiences and recommendations will be part of a formal year-end review of the pilot program.

Civic engagement scholars serve at nonprofit organizations and local schools in the cities of Cleveland and East Cleveland. They also participate in seminars and workshops to learn more about community issues, build civic identity and understand their role in the world. Civic engagement scholars select one local organization or school as their primary partner site. Additional hours can be accrued through participation in service days such as Case for Community Day or through participation in approved service projects such as those sponsored by student organizations, Greek Life, residence halls and sanctioned Alternative Break trips.

Applications are online until September 21 and more information is available on the website

Student Facilitators and Mentors needed for the ELP Program

Student Facilitators

Student Facilitators are needed for the 2010-2011 Emerging Leaders Program.  Student facilitators are paired with staff facilitators to bring the ELP curriculum and concepts to life.  If you are interested in making a difference and impacting the lives of a first year student leaders visit The Emerging Leaders website for expectations and application materials.  Applications are due September 26th but preference will be given to early submissions.

ELP Mentors

Are you an upper-class student leader who is looking to share your insights and experiences with a first year students?  If so, consider applying to serve as an ELP mentor.  ELP mentors are paired with ELP participants and are asked to serve as a role model, reference, advisor and friend.  Visit Emerging Leaders website for program specifics and application information. Applications are due September 20th.

How To Find Undergraduate Research and Creative Endeavors

The SOURCE Office will be hosting multiple sessions on how to find Undergraduate Research and Creative Endeavors.

Day Date Time
Wednesday Sept. 8 4 p.m.
Tuesday Sept. 14 9 a.m.
Friday Sept. 24 9 a.m.
Tuesday Sept. 28 11:30 a.m.
Monday Oct. 4 4 p.m.
Friday Oct. 22 9 a.m.
Tuesday Oct. 26 11:30 a.m.
Please visit the SOURCE website for updates on locations.

SatCo

SatCo offers unique non-credit, no-tuition courses which are held on a Saturday during each academic semester. Courses are open to all Case students, faculty, staff, and alumni, as well as community members. Most programs have no charge, however, some programs may have a fee, such as sky diving, jewelry making, rock climbing, etc

Submit a program proposal to present/host a SatCo program! Build your resume and share your passion by hosting a session!  If you would rather participate in one of the numerous programs, please register soon!  Programs range from Skydiving to educational lectures! studentaffairs.case.edu/programs/satco/

Important Upcoming Dates

First Day of Class August 23
End of Add/Drop September 3
Labor Day Holiday- No Class September 6
Fall Break October 18-19
Deadline for completing incompletes from spring November 5
Deadline for Class Withdrawal November 5
Registration for Spring 2011 Begins November 8
Thanksgiving Break November 25-26
Last Day to Submit Pass/No Pass by 5pm (online form) December 3
Last Day of Classes December 3
Reading Days December 6, 10
Final Exams Begin December 7
Final Exams End December 15
Final Grades Due December 17

Click here fore a complete 5 year academic calendar.

UPCOMING CAMPUS EVENTS

CWRU's Sustainability Efforts

Gene Matthews, director of facilities services, will give an overview of the variety of energy conservation and sustainability initiatives that Case Western Reserve University has conducted over the last few years.

Gene Matthews will talk about the University’s goal of Integrating environmental preservation, fiscal prudence, and social equity/development into all phases of our mission and operations while incorporating sustainability theories and practice into new learning and research opportunities.  He will also describe the President’s Climate Commitment to reduce our GHG emissions, and how these sustainability initiatives will involve all members of the campus community.  To illustrate progress, he will describe water conservation efforts, mechanical system upgrades, use of LED lighting and electric vehicles and many other efforts to make CWRU more sustainable.

Faculty, staff and students are all welcome.  Questions and discussion are encouraged.  Pizza and refreshments will be provided.

Sponsored by the Year of Water and  Students for Sustainability.

Fall Leadership Conference: Sustainable, Ethical, Accountable

The Fall Leadership Conference will be on September 25th from Noon- 4 PM in Nord and Sears.  Faculty and staff from across the University will be presenting sessions focused on personal development and organizational leadership.  Register for the conference herebeginning September 15.  Any questions can be emailed to leadershipconference@case.edu 

Second Year Experience Tailgate Party

Second Year Experience (SYE) Tailgate, Location - Village at 115 behind House 2, Saturday September 25 time TBA. Come and support the Case Football team as they take on Dennison University. Come out to show your Spartan spirit and enjoy a great cook out with all of the fixings! Kick-off is 7:00pm. Fireworks will follow the game!!

Family Weekend

Invite your parents, siblings and grandparents to this year’s Family Weekend: Friday, November 5 – Sunday, November 7.  Registration opens soon!

Support Your Fellow Student Athletes

From football to soccer to volleyball, many of your friends are competing on varsity athletic teams. Show your Spartan spirit and come out and cheer for them! Check out the Athletics web site for a complete listing of schedules.

University Community Hour

The University Community Hour is scheduled every Friday during the fall and spring semesters from 12:30 to 2 p.m. No required academic activities of any type may be scheduled during this period. The University Community Hour facilitates student and faculty attendance at campus-wide gatherings and special events, especially those that foster community building at Case Western Reserve University. See the schedule for more information on topics and locations.

Public Affairs Discussion Groups

The Center for Policy Studies at Case hosts a public affairs discussion group Friday's at 12:30 pm in the Inamori Center in Crawford Room 9 (basement). Discussions run the gamut of topics from medical issues to the environment to the courts. The discussion this week is on Finding a Cure: The Case for Regulation and Oversight of Electronic Health Record Systems.

This is a great way to learn about issues that are of interest to you as you move forward in your college and professional career as well as to meet other people interested in similar topics.

For more information about these and other Center for Policy Studies programs, please visit the Center for Policy Studies web site.