What Constitutes a Student's Education Record?

  • The definition of an education record under FERPA is broad. It essentially refers to any record that is directly related to a student and that is kept by the University or someone acting on behalf of the University from which an individual student, or students, can be personally (individually) identified.
  • This can include: files, documents and materials in any medium (handwritten, tape, disks, film, microfilm, microfiche, etc.)
  • Written permission must be obtained from a student before releasing an education record, unless the request fits certain narrow exceptions. See Case's Academic Records Privacy statement.
  • When in doubt, assume that the item, if it relates to a student, is an education record and seek further assistance.

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