General
Definitions
Maintaining Classes
Reports
General
How do I access the Schedule of Classes?
Go to http://www.case.edu/erp/sis and sign in using your Case network ID and password.
Is training available for the Schedule of Classes?
Yes, to inquire about Schedule of Classes training or to sign up, email erptraining@case.edu.
Where can I find a demonstration of the Schedule of Classes?
The SIS Training team presented an informational demo on the Schedule of Classes to staff and faculty. Click here to view the presentation.
Why is the new course action form three pages long?
There is new functionality and new data requirements in SIS. In order to update course information in the new system to take advantage of the new capabilities (e.g., enforced course pre-requisites) additional data is required. To learn more about the new student information system, please see http://www.case.edu/projects/erp/sis/.
Where can I go for more help?
Login to SIS, click the Help link on the right side of the page and search for a topic.
How can I make the Help function work with Mozilla Firefox?
Case uses a special tool to create and store on-line help information. Although this tool is optimized for Microsoft Internet Explorer, it will work with Firefox with an add-on that can be obtained here. Once you are on the site click on "Install Now". When the install finishes you will need to restart Firefox. When Firefox opens click "Tools" from the menu bar across the top of the screen, select "Add-ons", click "IE Tab", then click "Options", select "Sites Filter", and add "http://www.case.edu/projects/erp/*" where it asks for a URL. Then click "add", "OK", and close the add-ons window. After you complete the process the Help link should work. If you are still encountering problems please email erptraining@case.edu.
Definitions
What is a multiple offering?
A multiple offering is a group of courses that have the same name and content, but are housed in multiple departments under multiple subjects or are offered as undergraduate and graduate level courses.
For example, ECON 341 and BAFI 341 are both called Banking and Finance, have the same description, and are worth the same number of credit hours. Essentially, they are the same class but offered by different departments. If you were to look up either course, you would see that both BAFI 341 and ECON 341 are listed on the same record. In fact, they share the same unique course ID that was assigned when the course record was created.
For information on creating a multiple offering, login to SIS, click the Help link on the right side of the page and search for "multiple offering" or "cross-listed course."
What is a course component?
A course component is a value in SIS that represents the format used to conduct a class. Some examples of course components are:
- Lecture
- Laboratory
- Seminar
- Recitation
- Clinical
- Thesis
In some Academic Departments, it is common to have more than one component for an individual course. This is called a multiple component course. For information on how to schedule a class with multiple components, login to SIS, click the Help link on the right side of the page and search for "multiple components."
What are class notes?
Class notes are housed on the Notes tab of class section records in the Schedule of Classes. A note is added if additional information needs to be given about a class section. A note may be a entered by department personnel in the free format text field of the Notes tab or a standard note can be created for use on many sections from semester to semester.
What is a run control ID?
A run control ID is the name you assign to a process and the parameters for that process. A run control ID will be needed for tasks such as printing the schedule of classes and running reports. It is recommended that you create a new run control for each process you use and reuse that ID each time you run that process. For more information, login to SIS, click the Help link on the right side of the page and search for run control ID.
What does it mean when a course's academic organization begins with an M, such as M-ANAT?
Academic Organizations beginning with an M are professional-level medical school organizations. Those with without are graduate-level organizations.
Maintaining Classes
How do I add an instructor?
Requests to add an individual as an instructor, advisor, TA, or grading proxy are to be sent via the Request a New Instructor/Advisor/TA/Grading Proxy form to the Office of the University Registrar.
Before an individual is granted instructor/advisor status in SIS, s/he must first be hired and processed with an EmplID on record. Subsequently, it may take a few days after an individual's "hire date" for their EmplID to show up in SIS when queried on the Instructor/Advisor Table.
Requests to change an instructor/advisor should also be submitted to the University Registrar via the Request a New Instructor/Advisor/TA/Grading Proxy form. These changes can include: addition/change/removal of a Primary Academic Organization; sabbatical leave; removal from the instructor/advisor table.
How do I make a section's instructor show as "staff?"
On the Meetings tab, leave the ID field blank and the section will show "staff" as the instructor.
How do I add a standard class note?
Requests to add a standard class note are to be sent via the Add/Inactivate Standard Class Notes form to the Office of the University Registrar. Once the note is created, it can be attached to the appropriate class section(s) by department personnel indefinitely.
How do I add a topic to a course?
Requests to add a topic to a course are to be submitted to the Office of the University Registrar via the Add/Inactivate Topic form. Once topics are created on the course catalog record of a course, they can be attached to the course's class sections as appropriate.
How do I reserve seats in a course section for members of a specific student population?
Requests to reserve capacity are to be submitted to the Office of the University Registrar via the Request Reserve Capacity form. You can request seats in a class be set aside for students with a certain academic level, major, cumulative GPA, and more.
Why is my 703 course inactive?
703 course registration was used to show full time equivalency. In SIS, there is another way to indicate whether a student is full time or part time, therefore the 703 courses will no longer be used effective Summer 2008.
Why would I need to delete or cancel a section?
Sections that either rolled forward from a prior term or were added and are not going to be offered should be deleted or cancelled.
How do I know when to delete a section verses canceling it?
Sections should be deleted up to the date when the students are able to access the schedule of classes through self-service. On and after that date, sections should be cancelled. For example, if there is a section that is not being offered for Summer or Fall 2008, one would have until February 18, 2008 to delete the section. On and after February 18th, the section should be cancelled.
How do I cancel a course with enrollments?
If students are enrolled in a class section that needs to be canceled, go to Class Roster for the list of students. Notify the students that the course is being canceled and then cancel the course. If you cancel the course first, you will have no way of determining who had been enrolled.
When trying to combine sections I get an error. What should I do?
You need to check the "Skip Meeting Pattern and Instructor Edit" check box on the Identify Combined Sections screen, even though the meeting patterns are identical.
When I combine my sections, the Status appears as "Closed." Why?
You need to enter a value in the enrollment capacity field for the combined section on the Identify Combined Sections screen. If you don't have an enrollment limit on any of the sections, you can make it 999. If you want an enrollment limit, you should use that number. E.g., if you have two sections which are combined, but you don't want more than 20 students enrolling in this course, you should have an enrollment capacity of 20 on each of the sections individually, and 20 as the enrollment capacity for the combined section as well.
After registration has begun, how can changes be made to a course section?
If there are no enrollments and the print flag has been turned on, contact the appropriate dean to request that it be turned off. Once the changes are made, notify the dean to turn the print flag back on. Note: Only changes to the Enrollment Control tab can be made if there are enrollments in the course. For other changes please send an email to courses@case.edu with your request.
How can I see a complete list of what's being offered for the semester?
At this time that functionality isn't available, but a printed schedule of classes will be made available soon.
How can I see enrollments for all the courses my department is offering?
In SIS, choose Reporting Tools from the left-hand menu and then Query. Select Query Viewer, then click Advanced Search in the frame on the right. Next to Folder Name enter "statistics" and you'll get two queries that can be used to look at enrollment counts. If you want all of an academic organization's courses, use the COUNTS_BY_ORG query. If you want courses by subject area, use the COUNTS_BY_SUBJ query. Enter the term and org/subject codes or use the lookup icons to the right of the text boxes to identify your search criteria. Click View Results.
If you do not have access to this function, you can email reghelp@case.edu for enrollment counts.
Reports
When I run the print class schedule report, there are no results when I open the PDF. How can I fix this?
Check your run control settings. Make sure you select "All" in the drop down "Schedule Print" and "Print Instructor in Schedule" boxes. Leave the "Session" box blank when choosing the summer term. Also be sure to check "Report only" on the "Report Options" tab.
When running a Cross-listed Report, I get the following message: "Process type Crystal for the program selected is not valid PSUNX1". What should I do?
Leave the server name blank to run any report. This will avoid the problem of certain reports only running under certain server types.
On my Cross-listed Report, I see courses that are owned by other departments. Is this an error?
No, it's not an error. You will see all of your cross-listed courses, even if they are owned by another department, so that you may monitor the offerings on your courses. If there are any errors, you won't be able to resolve them yourself, but you may want to bring it to the attention of the department which owns the course, although they should be seeing the same error on their cross-listed report.
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