Resolving the SOC Error Report

 

 


 

Resolving the SOC Error Report 1

Required Course Component Not Scheduled. 1

Closed Class. 4

Combined Section Closed. 7

Combined Sections with Different Meeting Patterns. 9

Multiple Components of the Same Course have Time Conflicts. 14

At Least One Instructor Must Have Grade Approval Access. 18

Course Topic Not Scheduled. 21

Meeting Pattern Not Scheduled. 24

Class Has Times Assigned but No Days. 27

Class Has Days Assigned but No Times. 30

Class Does Not Have an Instructor Assigned. 32

Final Exam Flags Differ for the Same Course. 35

All Offerings of a Course Not Scheduled. 39

Dynamically Dated Sessions Require Assignment of Meeting and Facility. 49

Combined Sections with Different Instructors. 53

Class Meeting Scheduled Outside of Standard Meeting Patterns. 59

 

 


Resolving the SOC Error Report

This section includes step-by-step directions for correcting errors and warnings returned by the SOC Error Report.  It is supplemental to the webpage found by clicking on the link at the top right of the report called SOC - Error Report FAQs (http://www.case.edu/provost/registrar/errorreport.html).  To find directions for correcting a specific error or warning, search for the title in this section that is identical to the error or warning that must be solved. 

Required Course Component Not Scheduled

This process demonstrates how to resolve the error "Required Course Component Not Scheduled" on the Schedule of Classes (SOC) Error Report.  This error occurs when a course is composed of more than one required component and at least one required component is not added to the schedule.  A component is a class format, such as lecture, laboratory, or recitation.  Typically, users forget to schedule the lab or recitation components of a course.  All components of a course need to be scheduled as another class section of the same course. 

 

For more information on courses with multiple components, please see the topic "Schedule a Class with Multiple Components" in this manual.

Procedure

 

Use this process to resolve the Required Course Component Not Scheduled error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate course from the search results.

 

 

Step

Action

7. 

The Basic Data tab appears.

 

Note the value that already exists in the Component field for this section.

8. 

Note the number of Class Section rows in the Class Sections header.  The error occurred because amongst those sections, a required component (such as a laboratory or recitation) was not scheduled.

9. 

Click the Auto Create Component button to create a new section with the missing required component.

 

 

Step

Action

10. 

A new Class Section row appears on the screen. 

 

Note the value that appears in the Component field.  This component of the course was previously missing, and is required as defined by the Course Catalog.

11. 

Enter the appropriate section number into the Class Section field.

12. 

If applicable, create additional sections of this component to correspond with the already-scheduled components.  For example, if two Lecture sections already exist and require two lab sections, then an additional lab section must be created.

 

For additional help on creating multiple-component sections, please see the Business Process Document "Schedule a Class with Multiple Components."

13. 

This completes the process of correcting the error Required Course Component Not Scheduled.

End of Procedure.

Closed Class

This process demonstrates how to resolve the error "Closed Class" in the Schedule of Classes (SOC) Error Report.  This error occurs when the Enrollment Capacity field on the Enrollment Controls tab is blank or contains the value "0."  The Enrollment Capacity field controls how many students can enroll in a class section.  If the Enrollment Capacity is null or "0," then the class is essentially closed to enrollment.

 

If a class is not being offered, then the appropriate course of action is to either delete the class section or course or cancel the class section or course.  Please see the Schedule of Classes for Administrative and Departmental Users for more information.

Procedure

 

Use this process to resolve the Closed Class error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term into the Term field.

5. 

Click the Search button.

6. 

Search results appear.  Select the appropriate class.

Click an entry in the Academic Career column.

7. 

The Basic Data tab appears.

 

Click the Enrollment Cntrl tab.

 

 

Step

Action

8. 

The Enrollment Control tab appears.

 

Locate the Enrollment Capacity field.  The error occurred because this field is empty or contains the value "0". 

9. 

Enter the appropriate enrollment capacity into the Enrollment Capacity field.

10. 

Click the Save button.

11. 

This completes the process of correcting the error Closed Class.

End of Procedure.

Combined Section Closed

This process demonstrates how to resolve the error "Combined Section Closed" on the Schedule of Classes (SOC) Error Report.  When a course is cross-listed with another course on the Course Catalog, the class sections of those courses must be combined when they are scheduled.  When cross-listed class sections are combined, an enrollment capacity for the combined sections must be established.  If the Enrollment Capacity field on the Identify Combined Section screen is blank or contains the value "0," the class is effectively closed.

 

For more information on scheduling sections of cross-listed courses, please see the Schedule of Classes for Departmental Users manual.

Procedure

 

Use this process to resolve the error Combined Section Closed on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Combined Sections link.

3. 

Click the Combined Sections Table link.

 

 

Step

Action

4. 

The Combined Sections Table search screen appears.

 

Enter the appropriate term into the Term field.

5. 

Click the Search button.

 

 

Step

Action

6. 

The Combined Sections table appears.

 

Locate the appropriate combined section and click its View Combined Sections link.

 

 

Step

Action

7. 

Locate the Enrollment Capacity field in the Room Capacity group box.  The error occurred because the Enrollment Capacity field was empty or contained the value "0".

8. 

Enter the appropriate enrollment capacity for this combined section into the Enrollment Capacity field.

9. 

Click the Save button.

10. 

This completes the process of resolving the error Combined Section Closed.

End of Procedure.

Combined Sections with Different Meeting Patterns

This process demonstrates how to resolve the error "Combined Sections with Different Meeting Patterns."  This error occurs when the class sections of cross-listed courses are scheduled and combined, but the meeting patterns do not match.  Because combined sections are taught at the same time and in the same location, their meeting patterns must be identical.  This includes the Facility ID (and Req. Room if applicable), Pat (Pattern), Mtg Start, Mtg End, day of the week, Class Start, and Class End fields. 

Procedure

 

Use this process to resolve the Combined Sections with Different Meeting Patterns error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term into the Term field.

5. 

Click the Search button.

6. 

Search results appear. Select one of the combined sections.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Note the values in the Pat (Pattern) field and the Mtg Start and Mtg End fields.

9. 

Click the Return to Search button.

 

 

Step

Action

10. 

Select another of the combined sections from the search results.

 

 

Step

Action

11. 

The Meetings tab appears.

 

Note the values in the Pat (Pattern) field and the Mtg Start and Mtg End fields.

12. 

Click the Return to Search button.

 

 

Step

Action

13. 

Look at all sections of the combined section class.  Determine the sections that contain the correct and incorrect meeting patterns.  Proceed to correct the incorrect sections.

 

Select a section with an incorrect meeting pattern from the search results.

 

 

Step

Action

14. 

The Meetings tab appears.

 

If necessary, select a different value for the Pat (Pattern) field.

15. 

Enter the appropriate start time into the Mtg Start field.

16. 

Press [Tab] on your keyboard to refresh the data and update the value in the Mtg End field.

17. 

Click the Save button.

18. 

This completes the process of resolving the Combined Sections with Different Meeting Patterns error.

End of Procedure.

Multiple Components of the Same Course have Time Conflicts

This process demonstrates how to resolve the error "Multiple Sections of the Same Course Have Time Conflicts" on the Schedule of Classes (SOC) Error Report.  When a course has multiple components (i.e. lecture plus laboratory and/or recitation), each component has its own section.  If the meeting patterns of the sections conflict, then the error will appear. 

Procedure

 

Use this process to resolve the Multiple Components of the Same Course have Time Conflicts error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate class from the search results.

 

 

Step

Action

7. 

The Basic Data tab appears.

 

Review the value in the Associated Class fields of all sections of the course.  The Associated Class field groups class sections into associated groups (for example, one lecture and one lab).

 

The error is occurring because there is a time conflict between one or more class sections in an associated class group.

 

For additional information on the Associated Class field, please see the document Schedule a Class with Multiple Components.

8. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

9. 

The Meetings tab appears.

 

Make sure that the first section of the class is active on the screen.  All sections of the class will have to be examined for the Time Conflict error, and it's best to start by looking at the first section of the first associated class group.

10. 

Note the contents of the Pat (Pattern) and Mtg Start and Mtg End fields on the first section. 

11. 

Determine the number of rows on the Meeting Pattern header.  If there is more than one row, click the Show Next Row button to view the second Meeting Pattern. 

12. 

On the Class Sections header, click the Show next row button.

 

 

Step

Action

13. 

Review the Pat, Mtg Start, and Mtg End fields as in the previous steps.  Check for any additional Meeting Patterns for this section and review the fields on that Pattern as well.

14. 

Once the time conflict causing the error is discovered, make changes to the Pat, Mtg Start, and/or Mtg End times as appropriate. 

15. 

Click the Save button.

16. 

This completes the process of resolving the Multiple Components of the Same Course have Time Conflicts error.

End of Procedure.

At Least One Instructor Must Have Grade Approval Access

This process demonstrates how to resolve the error "At Least One Instructor Must Have Grade Approval Access" on the Schedule of Classes (SOC) Error Report.  This error occurs when there is at least one instructor with "Primary Instructor" listed in the Role field, and that instructor does not have the ability to approve grades submitted through the Grade Roster found in the Faculty Center.  The reason for this error can be one of the following:

1.      The chosen instructor has the value "Grade" in the Access dropdown list. 

2.      The instructor listed on the class section has a blank in the Access dropdown list because he/she was not added to the Instructor/Advisor table following the conversion of data from the legacy system to the SIS. 

This process demonstrates how to update the Access dropdown list on the Meetings tab so that an instructor can issue and approve grades for his or her class.  If an instructor record must be added to the class section, please see the business process document "Change or Add Instructor" in the Schedule of Classes for Administrative and Departmental Users guide.

Procedure

 

Use this process to resolve the At Least One Instructor Must have Grade Approval Access error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate class from the search results.

 

 

Step

Action

7. 

The Basic Data tab appears.

 

If there is more than one section of this course, locate the section indicated on the report that is missing an instructor with Approval access.

 

Click the Show next row button to move between class sections.

8. 

Click the Meetings tab.

 

 

Step

Action

9. 

Locate the Instructor Role and Access dropdown boxes in the Instructors for Meeting Pattern group box. If the Instructor Role field contains the value Primary Instructor, but the Access field is empty, then this is the section that is causing the error.  At least one Primary Instructor must have Approve chosen in the Access dropdown list. 

10. 

Determine the appropriate instructor to receive Approve access.  If necessary, add an instructor to the section.

 

Click on the Access dropdown list.

11. 

Click the Approve list item.

12. 

Click the Save button.

13. 

This completes the process of resolving the At Least One Instructor Must Have Grade Approval Access error.

End of Procedure.

Course Topic Not Scheduled

This process demonstrates how to resolve the error "Course Topic Not Scheduled" on the Schedule of Classes (SOC) Error Report.  This error occurs when a course contains Topics at the Course Catalog level that have not been indicated on its class sections.

Procedure

 

Use this process to resolve the Course Topic Not Scheduled error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears,

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate course from the search results.

 

 

Step

Action

7. 

The Basic Data tab appears.

 

Locate the Class Topic group box.  The Course Topic ID field is empty.  This is the cause of the error received on the SOC Error Report.

8. 

Click the Look up Course Topic ID button.

9. 

All course topics associated with the course at the Course Catalog level appear.  Select the appropriate course topic for the term from the search results.

 

 

Step

Action

10. 

Click the Save button.

11. 

This completes the process of resolving the Course Topic Not Scheduled error on the SOC Error Report.

End of Procedure.

Meeting Pattern Not Scheduled

This process demonstrates how to resolve the error "Meeting Pattern Not Scheduled" on the Schedule of Classes (SOC) Error Report.  This error occurs when a class section's Pat (Pattern) field is blank.  The Pat field establishes the days of the week when the class takes place and also coordinates with the Astra scheduling system.

Procedure

 

Use this process to resolve the Meeting Pattern Not Scheduled error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate class from the search results.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Locate the Meeting Pattern group box.  The Pat (Pattern), Mtg Start and Mtg End fields are empty.  This is the cause of the Meeting Pattern Not Scheduled Error.

9. 

Click the Look up Pat button.

10. 

Meeting patterns appropriate to the course's career appear.  Select the appropriate meeting pattern from the search results.

 

 

Step

Action

11. 

The appropriate days of the week are checked off in the Meeting Pattern group box.

12. 

Enter the appropriate start time for the class into the Mtg Start field. For example, enter "9a" for 9:00am.

13. 

Press [Tab] on your keyboard.

14. 

A value appears in the Mtg End field.  It reflects the approximate end time for the class based on the value selected in the Pat field. 

 

For example, a class that takes place three days a week in the Undergraduate career typically lasts 50 minutes; subsequently, the value in the Mtg End field for that class would be 50 minutes later than he value in the Mtg Start field.

15. 

Click the Save button.

16. 

This completes the process of resolving the Meeting Pattern Not Scheduled error on the SOC Error Report.

End of Procedure.

Class Has Times Assigned but No Days

This process demonstrates how to resolve the error "Class Has Meeting Times but No Days" on the Schedule of Classes (SOC) Error Report.  This error occurs when there are no days selected on the Meeting Pattern of a class.  If a Meeting Pattern has the value "TBA" in the Pat (Pattern) field, the error will not occur.

Procedure

 

Use this process to resolve the Class Has Times Assigned but No Days error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate class from the search results.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Locate the Meeting Pattern group box and the Pat (Pattern) field.  The error occurred because this field is empty, and consequently, the appropriate days of the week are not checked.

9. 

Click the Look up Pat button.

10. 

Meeting pattern values appear that are appropriate to the course's academic career.  Select the appropriate meeting pattern from the search results.

 

 

Step

Action

11. 

The appropriate days of the week are checked based on the value selected in the Pat (Pattern) field.

12. 

Click the Save button.

13. 

This completes the process of resolving the Class Has Times Assigned but No Days error on the SOC Error Report.

End of Procedure.

Class Has Days Assigned but No Times

This process demonstrates how to resolve the error "Class Has Days Assigned but No Times" on the Schedule of Classes (SOC) Error Report.

Procedure

 

Use this process to resolve the Class Has Days Assigned but No Times error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate course from the search results.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Locate the Meeting Pattern group box and the Mtg Start and Mtg End fields.  The error occurred because the Mtg Start and/or Mtg End field is blank.

9. 

Enter the appropriate class start time into the Mtg Start field.

10. 

Press [Tab] on your keyboard.

11. 

The value in the Mtg End field defaults based on the value selected in the Pat (Pattern) field.

 

If necessary, change the value in the Mtg End field.

12. 

Click the Save button.

13. 

This completes the process of resolving the Class Has Days Assigned by No Times error on the SOC Error Report.

End of Procedure.

Class Does Not Have an Instructor Assigned

This process demonstrates how to resolve the error "Class Does Not Have an Instructor Assigned" on the Schedule of Classes (SOC) Error Report.   This error occurs when a class section does not have at least one instructor with "Primary Instructor" indicated in the Role field.

Procedure

 

Use this process to resolve the Class Does Not Have an Instructor Assigned error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate course from the search results.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Locate the Instructors for Meeting Pattern group box and the ID field.  The error occurred because the ID field is blank.

9. 

Click the Look up ID button.

10. 

The Look Up ID search screen appears.

 

Enter the appropriate academic organization code for the course into the Academic Organization field.

11. 

Click the Look Up button.

12. 

All instructors and grading proxies for the academic organization appear.  Select the appropriate instructor from the search results.

 

 

Step

Action

13. 

The instructor's name, Instructor Role, and grade Access default into the appropriate fields.

14. 

Click the Save button.

15. 

This completes the process of resolving the Class Does Not Have an Instructor Assigned error on the SOC Error Report.

End of Procedure.

Final Exam Flags Differ for the Same Course

This process demonstrates how to resolve the error "Final Exam Flags Differ for Same Course" on the Schedule of Classes (SOC) Error Report.  This error occurs when the sections of cross-listed courses have different values in the Final Exam field.

Procedure

 

Use this process to resolve the Final Exam Flags Differ for the Same Course error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate course from the search results.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Locate the Final Exam dropdown box and note its contents.

9. 

Click the Return to Search button.

 

 

Step

Action

10. 

Select another offering of the cross-listed course from the search results.

 

 

Step

Action

11. 

Note the contents of the Final Exam field.

 

Repeat the process of reviewing the Final Exam fields of all scheduled sections of the cross listed course.  Decide on the value to be placed in the Final Exam field: either Yes or No.

12. 

Access a section that requires the Final Exam field to be updated.

 

Click the Final Exam dropdown list.

13. 

Select the appropriate list item.

14. 

Click the Save button.

15. 

Repeat the process of updating the Final Exam field for all sections of the cross-listed course that require updating.

16. 

This completes the process of resolving the Final Exam Flags Differ for the Same Course error on the SOC Error Report.

End of Procedure.

All Offerings of a Course Not Scheduled

This process demonstrates how to resolve the error "All Offerings of Course Not Scheduled" on the Schedule of Classes (SOC) Error Report.  This error occurs when a cross-listed course is scheduled for a term, but other courses in the cross-listing are not.

Procedure

 

Use this process to solve the All Offerings of a Course Not Scheduled error on the SOC Error Report.

 

Step

Action

1. 

Begin by running and reviewing the SOC Cross Listed Course Sections Report.  See the business process guide "SOC Cross-Listed Report" for directions.

 

If the SOC Error Report has returned the error "All Offerings of a Course Not Scheduled," then there is at least one cross-listed course in a group of courses that has not been added to the schedule for the term.  This course must be added to the schedule before it can be combined with a course that already exists.  The Cross-Listed Course Sections Report displays the courses that are already scheduled as well as those that are not scheduled.

2. 

In the SIS, click the Curriculum Management link.

3. 

Click the Schedule of Classes link.

4. 

Click the Schedule New Course link.

 

 

Step

Action

5. 

The Schedule New Course search screen appears.

 

Enter the appropriate term code into the Term field.

6. 

Click the Search button.

7. 

All courses that are active in the Course Catalog for the academic organization appear.  Select the course that is not yet scheduled as indicated on the Cross-Listed Report.

 

 

Step

Action

8. 

The Basic Data tab appears.

 

Enter the section number into the Class Section field. The section numbers of cross-listed courses must be the same.  Consequently, if one section 100 already exists, then this class section must also be 100. 

9. 

Press [Tab] on your keyboard.

10. 

The Associated Class field defaults to the section number. 

11. 

If applicable, enter a Course Topic ID

12. 

Click the Meetings tab.

 

 

Step

Action

13. 

Refer back to the Cross-Listed Report to determine the meeting information for the already-scheduled cross-listed course.

 

 

Step

Action

14. 

Enter the appropriate values in to the Pat (Pattern), Mtg Start, Mtg End, and Instructor ID fields for this class section.  Select the appropriate value for the Final Exam dropdown list, as well.

15. 

If the Facility ID field is entered on the already scheduled section of the cross-listed course, leave the Facility ID field on the current section blank. 

16. 

Click the Save button.

17. 

From the main menu, click the Combined Sections link.

18. 

Click the Combined Sections Table link.

 

 

Step

Action

19. 

The Combined Sections Table search screen appears.

 

Enter the appropriate term code into the Term field.

20. 

Click the Search button.

21. 

The Combined Sections Table appears.

 

Review the table to locate a row indicating that a record has already been created for the cross-listed course.

 

If no record exists, create a new row for the combined section by clicking the Add new row button.

 

 

Step

Action

22. 

Enter an appropriate description for the cross-listed courses that will be combined into the Description field.

23. 

Press [Enter] on your keyboard.

24. 

The contents of the Description field default to the Short Description field.

25. 

Click the Save button.

 

 

Step

Action

26. 

A new link appears.  Click the View Combined Sections link.

27. 

The Identify Combined Sections screen appears.

 

Click the Combination Type dropdown list.

28. 

Select the appropriate combination type list item: Cross Subject, Within Subject, or Both.

29. 

Enter the total enrollment capacity for the combined sections into the Enrollment Capacity field.

30. 

Click the Look up Class Nbr button.

31. 

Select a cross-listed section of the course from the search results.

32. 

Click the Add a new row button.

 

 

Step

Action

33. 

Click the Look up Class Nbr button.

34. 

Select another cross-listed section of the course from the search results.

35. 

Select as many sections of the cross-listed course as necessary to resolve the error. 

 

 

Step

Action

36. 

Click the Save button.

 

Run the Cross-Listed Report once more to ensure that all section of the cross-listed course have been scheduled and combined.

 

 

Step

Action

37. 

When all errors have been fixed, the Cross Listed Course Sections report will no longer display errors.

38. 

This completes the process of resolving the All Offerings of a Course Not Scheduled error on the SOC Error Report.

End of Procedure.

Dynamically Dated Sessions Require Assignment of Meeting and Facility

This process demonstrates how to resolve the error "Dynamically Dated Sessions Require Assignment of Meeting and Facility" on the Schedule of Classes (SOC) Error Report.  This error occurs when a course that is scheduled during a dynamically dated session is not given a value in the Pat (Pattern) or Facility ID field of the Meeting Pattern group box.

Procedure

 

Use this process to resolve the error Dynamically Dated Sessions Require Assignment of Meeting and Facility on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate course from the search results.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Locate the Meeting Pattern group box and the Pat (Pattern) field.  The error occurred because this field is blank.

9. 

Click the Look up Pat button.

10. 

Meeting Pattern values appear based on the Academic Career of the course.  Select the appropriate meeting pattern for the class.

 

 

Step

Action

11. 

Enter the appropriate start time for the class into the Mtg Start field.

12. 

Press [Tab] on your keyboard.

13. 

The value in the Mtg End field defaults based on the value selected in the Pat field and can be changed if necessary.

14. 

Click the Look up Facility ID button.

15. 

Select the appropriate building and/or room from the search results.

 

 

Step

Action

16. 

Click the Save button.

17. 

This completes the process of resolving the Dynamically Dated Sessions Require Assignment of Meeting and Facility error on the SOC Error Report.

End of Procedure.

Combined Sections with Different Instructors

This process demonstrates how to resolve the error "Combined Sections Have Different Instructors" on the Schedule of Classes (SOC) Error Report.  This error occurs when the instructors indicated on the class sections of a cross-listed course differ between individual courses. 

Procedure

 

Use this process to resolve the Combined Sections with Different Instructors error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term into the Term field.

5. 

Click the Search button.

6. 

Search results appear. Select one of the combined sections.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Note the instructor's name and EmplID in the ID field in the Instructors for Meeting Pattern group box.

9. 

Click the Return to Search button.

 

 

Step

Action

10. 

Select another of the combined sections from the search results.

 

 

Step

Action

11. 

The Meetings tab appears.

 

Note the instructor's name and EmplID in the ID field of the Instructors for Meeting Pattern group box of this section.

12. 

Click the Return to Search button.

 

 

Step

Action

13. 

Look at all sections of the combined section class.  Determine the sections that contain the correct and incorrect instructors.  Proceed to correct the incorrect sections.

 

Select a section with an incorrect instructor from the search results.

 

 

Step

Action

14. 

The Meetings tab appears.

 

In the Instructors for Meeting Pattern group box, click the Delete row button to remove the incorrect instructor record.

15. 

Enter the EmplID of the correct instructor into the ID field, or click the Look up ID button to search for the instructor.

16. 

The instructor's information appears.  Confirm that this is the correct instructor for all combined sections of the course.

17. 

Click the Save button.

 

Repeat the process of updating the instructor record on every section of the combined course that lists the wrong instructor.

18. 

This completes the process of resolving the Combined Sections with Different Instructors error.

End of Procedure.

Class Meeting Scheduled Outside of Standard Meeting Patterns

This process demonstrates how to resolve the warning "Class Meets Outside of Standard Meeting Pattern" on the Schedule of Classes (SOC) Error Report.  This warning appears on the Error Report when a class section's start and end times lie outside of the standard meeting patterns as approved by the Board of Trustees.  This situation may occur because the class time was entered incorrectly, or because the department is utilizing a valid non-standard meeting pattern for the class. 

 

Users who receive this warning on the Error Report need to check the indicated class section and meeting pattern to confirm that the time is correct.  If the contents of those fields are correct, classes scheduled by departments in the College of Arts and Sciences and School of Engineering must be approved for the non-standard meeting pattern. 

  

College of Arts and Sciences - contact Cynthia Stilwell (cynthia.stilwell@case.edu) 

School of Engineering - contact Kathleen Ballou (kathleen.ballou@case.edu)

Procedure

 

Use this process to resolve the Meeting Pattern Not Scheduled error on the SOC Error Report.

 

Step

Action

1. 

Click the Curriculum Management link.

2. 

Click the Schedule of Classes link.

3. 

Click the Maintain Schedule of Classes link.

 

 

Step

Action

4. 

The Maintain Schedule of Classes search screen appears.

 

Enter the appropriate term code into the Term field.

5. 

Click the Search button.

6. 

Select the appropriate class from the search results.

7. 

The Basic Data tab appears.

 

Click the Meetings tab.

 

 

Step

Action

8. 

Locate the Meeting Pattern group box.  Review the Pat (Pattern), Mtg Start and Mtg End fields.

 

 

Step

Action

9. 

Confirm that the value in the Pat (Pattern) field is entered correctly.  If it is not, click the Look up Pat button and select the appropriate pattern from the search results.

 

 

Step

Action

10. 

Often times, the "Class Meeting Scheduled Outside of Standard Meeting Patterns" warning appears because the Mtg Start field contains the abbreviation for the wrong half of the day (AM or PM).  If this is the problem, simply change the abbreviation.

11. 

Press [Tab] on your keyboard.

 

 

Step

Action

12. 

The Mtg End field is updated with the correct abbreviation. 

 

 

Step

Action

13. 

Click the Save button.

 

 

Step

Action

14. 

This completes the process of resolving the issue that caused the warning "Class Meeting Scheduled Outside of Standard Meeting Pattern" on the SOC Error Report.

End of Procedure.