1	PeopleSoft Student Information System Schedule of Classes Module Demonstration October 12, 2007
2	Goals of this information session: Brief overview and update on the Student Information System (SIS) project Provide an overview of the Schedule of Classes (SOC) module Demonstrate the basic actions taken to maintain the schedule of classes within a department Introduce topics to be covered in training
3	SIS Background: Why a new student system?
4	Student Information System Modules Academic Structure Foundation Tables Similar to Chart of Accounts in Financials Represents Case’s Academic Structure Campus Community Bio/Demo Data: Names, Addresses, Phone Numbers, Email, Citizenship, etc. Student Records Course Catalog Schedule of Classes Class Requisites Class Permissions Enrollment / Add/Drop Status Changes Leaves, Withdrawals, etc Academic Standing Transfer / Test Credit Rosters, Advisee Lists, Grading Transcripts Degree Posting Holds Academic Advisement Advisor Assignment Advisement/Degree Audit Reports What-ifs Student Financials Charge Posting Tuition Calculation Late Fees Optional Fees Financial Aid Disbursements Billing Cashiering Payment Allocation Payment Plans Refunds Holds Admissions* Application Processing, deferrals, etc Test Scores * Limited functionality due to budget/scope
5	The Schedule of Classes
6	Schedule of Classes (SOC) Timeline
7	Process Timeline Comparison
8	The Schedule of Classes
9	Who can do what? Departments update offerings within their organization chairs can request that others have access to their organization CAS and CSE Deans’ Offices modify offerings within their school set approval “print flag” flag freezes changes to meeting times, instructors
10	Basic Class Schedule Maintenance: Modify/create/delete sections of a class Confirm/assign/request a classroom for each section Confirm/modify meeting days and times for each section Confirm/assign an instructor for each section Confirm/modify an enrollment limit Save the changes
11	Additional business processes: Section numbering protocol for courses with multiple components (lab, lecture, etc.) Using the Associated Class field for multiple-component courses Using the Auto-Enroll field for multiple-component courses Scheduling a class that is new to the term Creating in-term exams outside of a class’s standard meeting pattern Creating sections for cross-listed courses Processing and using reports to check for errors.
12	Training for Schedule of Classes Email: erptraining@case.edu How training list was formed Flexibility within/across depts
13	Questions? Website: www.case.edu/projects/erp/sis Email: erpsis@case.edu