Case Western Reserve University

proCWRUment 2014 Volume 4 Issue 1

Vol. 4, Issue 1, 2014

This newsletter is published by The Office of Procurement and Distribution Services, Case Western Reserve University. To communicate with the editor, email:

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Did You Know?

Stay tuned for Financials Year End closing dates!

Please remember not to use your Pcard for store memberships like Amazon Prime or bulk office supplies like copier paper.

The Stuck Active Cart fix PDF is available here and has screen shots of how to resolve this issue. If you have a cart that keeps adding items and will not delete please use this process.

Attaching your PCard receipts electronically in PaymentNet4 will save time when your card is selected for audit. If all receipts exist in PN4, the auditor will not need to come to your office.

Please use caution when visiting us on Cedar due to ongoing construction.

Contact PDS


Hours of Operation:
8:30 am - 5:00 pm M-F

Phone: 216-368-2560

General Information:

Change an address in PS Financials:
PCard Information:
Pcard Audit Info:
Establishing Supplier Connections:
Submit Contract Info:

Submit Invoices:
The University Movers:

Contact our
Preferred Suppliers:

Contact Information:

Fisher Scientific:

SmartCART - Total Supplier Manager

Total Supplier Manager logoIn late May Procurement will be going live with a new tool to allow for electronic supplier records. TSM (Total Supplier Management) will be housed in SmartCART and allow end users to send an e-mail invitation to potential suppliers, allowing them to electronically register with the University. This will eliminate the need for paper Supplier Information Forms, and wet signatures on W-9's. All information will be housed electronically. This functionality will roll out to all end users on campus in June, and training is forthcoming.

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Preferred Equipment Maintenace
Support Service Providers' Forum

Thurs, April 17th, 2014 9:15-10am in BRB Room 105
Refreshments will be served
Click here for more information

Strategic Sourcing Update

Strategic SourcingCWRU’s Sourcing Managers (3) and Senior Buyers (2) can expertly “source” your requirements among excellent suppliers to negotiate valuable concessions that will stretch your dollars. For Research categories, contact Andrea Longstreet, MPNO & CPSM, For General categories, contact Thomas Bassett, MS & CPM, For Technology categories, contact Peter Sciulli, MBA,

CWRU’s Office of Procurement was honored as a SciQuest “Product Visionary” Partner at their annual conference in Orlando, FL on Feb. 24-26, 2014 for implementation of Contract Director, Total Supplier Manager, and Sourcing Manager modules. The Education Advisory Board showcased CWRU’s Office of Procurement strategic sourcing successes and campus partnerships at its Eastern Regional Conference in Charleston, SC on April 15, 2014.

The Office of Procurement is pleased to announce:

Equipment Maintenance Support Services was competed and may be sourced via CWRU’s Scientific Instrument Repair Center (SIRC), The Remi Group LLC, or Specialty Underwriters effective July 1, 2014. Sourcing equipment maintenance rather than paying a fixed “insurance” payment will provide significant (25-30%) cost savings for the same OEM parts, technicians, and service level. For a free price estimate, please contact: The Remi Group’s Cindy Kaczanowski,, or Specialty Underwriter’s Matt Roncone, Please contact with any questions or concerns.

The Vendor Contact List has been updated on its redesigned website.

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AP going Paperless

Going Paperless imageAs of March 10, 2014 the AP department will be processing and filing invoices electronically! We ask for your corporation in making this a successful transition. Please send only invoices to Inquiries regarding payment status or other related issues can be sent to Also, make sure that the invoice you are submitting has a purchase order number on the invoice. The purchase order number may be hand written, but must be legible. Please make sure that any special instructions such as hold for pick-up, are written on invoice. Please, no highlighting on invoices. Following these directions will ensure timely processing and correct delivery of payment.

Continue to read our newsletter and visit our website for the additional enhancements and updates going from paper to paperless in AP.

The AP department wishes to thank Rich Cowie, Hyland Software, Liju Jacob our project leader, ITS, the AP Staff, Purchasing, Customer Care Team and most of all Senior Management for supporting us in this vision.

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SmartCART Vendors

sc bullet AG Print Promo sc bullet Life Technologies
sc bullet Airgas sc bullet LPS
sc bullet Apple Computers sc bullet McMaster Carr
sc bullet B&H PhotoNew! sc bullet MCPc
sc bullet BD Biosciences sc bullet National Gift Card
sc bullet BioExpress sc bullet OfficeMax
sc bullet Bio-Rad Laboratories sc bullet Qiagen
sc bullet CDW-G sc bullet Quez Media New!
sc bullet Dell sc bullet R&D Systems
sc bullet Denville Scientific sc bullet Roche
sc bullet Dot Scientific sc bullet Roche FreezerNew!
sc bullet Fisher Scientific sc bullet Sigma Aldrich
sc bullet Fisher Stockroom sc bullet Steelcase
sc bullet GovConnection sc bullet TLC Springwater
sc bullet Grainger sc bullet VWR International
sc bullet Henry Schein sc bullet XpedX
Coming Soon!
New SmartCART Forms


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