1. Am I authorized to sign contracts on behalf of the University?

The University’s Board of Trustees has authorized the President, Provost, Chief Financial Officer, Sr. Vice President for Administration, Chief Investment Officer, Treasurer, Secretary of the Corporation and their delegates to sign contracts on behalf of the University. Some of these Officers have delegated signature authority to others in the form of a written memorandum to their respective delegates. A person to whom such a memorandum has not been issued is not authorized to sign contracts on behalf of the University. A list of delegations can be found at http://www.case.edu/president/counsel/pdf/2012-2013 FISCAL YEAR Signature Delegation JULY 2012 OGC website.pdf.

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2. What are the office hours for the Office of General Counsel?

Office hours are 8:30 a.m. until 5:00 p.m. Monday through Friday. Attorneys are available and on-call for emergencies, after-hours and holidays by contacting the Office of Security at 368.3333.

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3. Is there a notary public available?

Yes. The Office of General Counsel provides notarial services Monday through Friday between the hours of 8:30 a.m. and 4:30 p.m. No appointment is necessary. Please call 368.4286 with questions.

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4. What are the alcohol permit procedures?

Contact Becky Sullivan in the Office of General Counsel at 368.6927, for details on alcohol permit procedures. Information on temporary permits is available at www.com.ohio.gov/liqr

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5. How does one obtain legal advice?

By contacting the Office of General Counsel at 368.4286, or faxing your request to 368.5481. Your question wil be given to the appropriate attorney best suited to handle your request.

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6. What do you do if an individual outside the University requests to conduct a background check of a current or former student or employee?

For students, if an individual outside the University requests to conduct a background check of a current or former student, a written release must be obtained from the student and provided to you. The individuals requesting this information will need to identify themselves. You should maintain in your records a copy of the student's written release, a record of who made the request and their contact information, and a copy of the information or documents you provided to them. If your department has questions about a release or what to produce, please contact our office at 368.4286.

For employees, a department should comply with the Human Resources Policy on References as set out in the HR Policies & Procedures. Supervisors may only provide dates of employment and title without an employee's written release, and may provide certain specified information with a written release, as provided in the HR References policy

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7. What should I do if I receive a subpoena?

A subpoena is a legal document that requires the University by law to produce documents within a specified time related to a current lawsuit or other legal matter. Therefore, if you receive a subpoena related to the University or your office or work in any way, it is important that the Office of General Counsel receives the subpoena right away so we can respond appropriately and in a timely fashion. The subpoena, including the envelope which it was mailed in, must be hand-delivered to the Office of General Counsel which is located in Adelbert Hall, 3rd floor, Room 311. It is preferable that we receive the subpoena within a day of the date you receive it. The Office of General Counsel will then review the subpoena and respond. The Office will follow-up with you regarding any documents that may need to be produced. Please do not respond to a subpoena directly or speak to the attorneys or parties involved in the matter. You can refer any issue directly to our office.

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8. What should I do if I receive a court document?

Immediately call the Office of General Counsel at 368.4286. Our office will refer you to the appropriate attorney to speak with. Please hand-deliver the original document to the Office of General Counsel which is located in Adelbert Hall, 3rd floor, Room 311. Timely action is necessary as there may be significant deadlines that begin to run as soon as you receive the court document.

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9. I have a fully signed copy of a contract that was reviewed by the Office of General Counsel. Should I return that to your office?

It is the responsibility of the school or business unit to maintain the original, signed contract. Please send (via campus mail or e-mail) a copy of the fullly executed contract to the Office of General Counsel, to the attention of the attorney that reviewed it.

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10. I need a copy of the University's Form 990. How do I get it?

The IRS Form 990 is an annual return for organizations exempt from income tax. In compliance with IRS regulations, the University will provide the Form 990 upon your e-mail request. If your office is submitting a grant application which requires the IRS Form 990, or you receive an inquiry from an outside agency requesting the University's 990, please contact Dorothy Martin in the Office of General Counsel. Please indicate the intended purpose and identify the requesting organization. We can then send the correct form to you electronically for the relevant time period.

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11. What do I do if I receive a written or oral request for records or information from an attorney outside the University?

You should refer the request to the Office of General Counsel at 368.4286 for records or information related to the University or your office or work that comes from any attorney outside the University. The Office of General Counsel will review the request, determine if the individual is authorized to obtain the documentation or information, and respond appropriately. Please do not respond directly to a request from any attorney outside the University regarding any University-related matter.

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  • Office of General Counsel | 10900 Euclid Avenue | Cleveland, OH 44106-7020 Phone: 216.368.4286