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Career DevelopmentCultural CompetencyDiversity@CaseCase HR Equal Opportunity & Diversity Office of Multicultural Affairs Faculty Search InformationNew Faculty InformationPoliciesResources for Department ChairsUniversity Reports/ResearchWork/Life Resources |
Effective immediately - the University is updating the manner in which faculty search information is submitted to the Office of Equal Opportunity. The following data requirements must be adhered to and submitted in total to the Faculty Diversity Officer for the granting of Affirmative Action approval. Failure to comply could have costly implications for any contracts with the federal government. The University is required by the Office of Federal Contract Compliance Programs (OFCCP) guidelines to maintain specific summary information about the search process, applicants and hires. The Chair of the search committee is responsible for ensuring that complete records are kept during the search, and that all search files are kept for five years from the dates of appointment of the candidate selected. The Faculty Candidate Affirmative Action online survey must be emailed to all qualified applicants for whom an email address is available. The link and sample email is found here To meet OFCCP reporting requirements, please use the updated process and new forms below. The memo of amended instructions can be downloaded here. Contact Amanda Shaffer, Interim Faculty Diversity Officer, (Tel: 216.368.4299) if you have questions or need assistance with this process. Step One: Form #1 and #2 are completed at the start of a search before you advertise Form #1 - NOTIFICATION OF FACULTY OPENING Step Two: Place the advertising for a minimum of six weeks and less than one year. Save a copy of all ads and their duration to attach to Form #3A. Searches for Instructor and above must advertise nationally. Step Three: Email the voluntary affirmative action survey to all qualified applicants for whom an email address is available. The survey and sample email is found here. Forms #3A and #3B are completed before candidates are invited to interview. Instructions for the #3B Excel are found here, OFCCP Memo Form #3A - ADVERTISEMENT TRACKING RECORD Step Four: Submit #3A and #3B by fax to the Faculty Diveristy Office before candidates are invited to interview. (Fax: 216.368.8878) Step Five: After the interviews, when a candidate is selected, submit forms #3B (previously submitted by fax) and #3B1 by email to facultydiversity@case.edu. Instructions for the #3B1 Excel form is found here, OFCCP Memo. Please refer to the Glossary of Terms for information on determining candidates Race/Ethnicity categories.
Step Six: When a candidate is selected, submit Form #3C and the candidate CV by fax to the OFD at 216.368.8878. Please refer to the Glossary of Terms for information on determining candidates Race/Ethnicity categories. Form #3C - TALLY OF ALL CANDIDATES An Affirmative Action Approval letter will be faxed to the search/department chair when approval is granted. Fax the signed letter back to the OFD to complete the process.
Additional forms for faculty hiring/termination Form #4 - NOTIFICATION OF SHORT-TERM VISITING APPOINTMENT A simple checklist to help new faculty navigate starting their new position can be found here. It is not exhaustive and we encourage you to add your school/department specific information by downloading it as a Word document |
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