II-6
Case
Program Management Policy
Overview
Version 0.95 DRAFT
Last Revision Date: April 22, 2008
Approval Date: DRAFT
Approval Authority: Vice President for Information Technology
Services/CIO
Purpose
The purpose of this policy is to establish
the standard
criteria for
the required application of the formal project management methods for
information technology (IT) centric projects where ITS resources are
involved.
Scope
This policy applies to all work products
produced or
maintained by Information Technology Services (ITS).
Cancellation
Not applicable.
Policy Statement
General
The use of the formal project management methods as defined in ITS
Procedure II-6a is required for ITS projects that meet the defined
criteria. The objective is to ensure that projects are delivered with
acceptable schedule, budget, scope and quality.
Criteria
Any project that meets any one
of these listed criteria shall employ formal project management
- Any project that is estimated to consume
more than 80
ITS person-hours of work effort.
- Any project that requires
cross-departmental within
ITS.
- Any project that is estimated to consume
more than
$8000.00 in non-salary costs.
Process
The following standard procedures are provided for the implemnentation
of this policy.
II-6a ITS
Project Management Methodology Definition
II-6b Information Techology Project Classifications
II-6c ITS Project Initiation Form
Definitions
Project: A temporary endeavor undertaken to
create a
unique product or service and has a defined beginning and a defined
end.
Non-Salary Cost: Project costs not including
salary.
Cross-departmental: Engaging more then two
or more
departments within
the Divison of Information Technology Services.
IT Centric Projects:ITS is involved in
determining and
implementing a
product or service.
Responsibility
The ITS Program Management
Office
(PMO) is responsible for assisting Project Managers in completing all
aspects of the Project Management process.
The ITS Directors are
responsible for
approval activities in the Project Management process.
The ITS Project Managers are responsible for adherence to this policy.
Consequences
Failure to comply with this policy may
result in one or
more of the following actions:
-
CIO, Deputy CIO, and PMO
Director place the project on
“Hold” until compliance has been achieved.
-
CIO, Deputy CIO, and PMO
Directors withhold funding or
personnel resources for the project until compliance has been achieved.
Policy Review Cycle
This policy will be reviewed every two years on the anniversary of the
policy effective date, at a minimum. The policy may be reviewed on a
more frequent basis depending on changes of risk exposure.
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