II-5 Copyright Notification Standard

Overview

Version 1.0
Last Revision Date: May 2, 2011
Approval Date: May 20, 2011
Approval Authority:  CWRU Chief Information Security Officerr

Purpose

A standard approach to receipt and processing of copyright notifications for CWRU operations.

Scope

This Standard applies to external entities wishing to communicate with the university for the purpose of delivery of copyright infringement notices.

Cancellation

Not applicable.

Policy Statement

General

This procedure is to ensure streamlined and common inputs are received for copyright infringement notices.

Procedure

The officially sanctioned address to receive copyright infringement notices is:

copyright [at]case [dot]edu

Administrative Procedure

1. Any copyright infringement email notices shall be addressed by the sender to the officially sanctioned address.
2. Automated report messages sent to the university shall adhere to the Automated Copyright Notification System ACNS 2.0 format.
3. Automated messages sent to the officially sanctioned address will be processed by the university in accordance with its program to effectively combat illegal P2P file sharing.
4. Copyright notifications not pertinent to P2P file sharing will be forwarded to the appropriate copyright compliance officials.
5. Any copyright infringement email notices sent to any other email address may be discarded.

Responsibility

Copyright infringement bureaus: Ensure email notifications are correctly addressed, and automated messages adhere to ACNS 2.0 formatting

Case Information Security Staff: Process email notifications received (e.g. ensure registered computer owner is notified)

Case Network Owners: Discard email notifications pertaining to copyright infringement incorrectly addressed.

Copyright Compliance Officials: Investigate and address official copyright notifications not in the scope of P2P file sharing.

Definitions

P2P- peer to peer technology

References

CWRU Copyright Policy (http://library.case.edu/copyright/cpolicypage.html)

ACNS 2.0 (http://www.acns.net/)

Standards Review Cycle

This procedure will be reviewed every three years on the anniversary of the policy effective date, at a minimum. The standard may be reviewed on a more frequent basis depending on changes of risk exposure.