Last Revision Date: Feb 4, 2014
Approval Date: March 20, 2014
Approval Authority: CWRU Chief Information Security Officer
This policy establishes boundaries for sanctioned use of CWRU Google Apps for Education (Google Apps), including but not limited to email, calendar, contacts, online meetings (Hangouts), online file storage (Drive and Google Docs), self-service web sites (Sites), photos (Picasa), social media (Google+), etc.
The Sanctioned Use Policy for CWRU Google Apps is closely aligned with these policies:
Case Western Reserve University has been engaged in the use of Google Apps for Education (Google Apps) since 2007. In the use of the various applications in the Google Apps suite, the following policy is defined to assist users in prudent decisions about how to use Google Apps, and similar cloud-based services available to the CWRU community. The application suite encompasses Google Apps utilities available to authorized CWRU users, through appropriate Single Sign On authentication.
End Users will manage information under their stewardship in accordance with university policy.
Information Technology Services will manage risk of shared information in Google Apps through various audit and assessment activities.
This standard will be reviewed every three years on the anniversary of the policy effective date, at a minimum. The standard may be reviewed on a more frequent basis depending on changes of risk exposure.