Last Revision Date: May 20, 2011
Approval Date: April 8, 2010
Approval Authority: Vice President for Information Technology Services/CIO
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The purpose of this policy is to define procedures user access to computing and information technology resources for the Case Western Reserve University community. The policy also defines account closure policy to assure compliance with applicable federal regulations and internal University policies.
The Case Network Account Closure Policy is closely aligned with these policies:
This operational policy is established by VP of Information Technology Services, under the Case Acceptable Use Policy.
User access to the University's information technology resources is a privilege. Global access to Case information technology resources is primarily granted via an active Case Network Account (Case Network ID). Network Accounts are granted to individuals who have a valid relationship between themselves and the University. Valid relationships are defined as:
Employer-Employee (e.g. staff, faculty)
Defined by receipt of salary, benefits, faculty appointment letter, emeritus status, etc.
Defined by enrollment status (at least part-time)
Institution-Affiliates(e.g. alumni, contractors, temporary access accounts, research associate at another university, students in a pre-admit status, etc.)
Defined by an approved sponsorship by an individual with an Employer-Employee relationship.
Various sub-categories of user account types are within the operational rules of these distinct relationships, and some overlap between these relationships exist. For this reason, a valid relationship is based upon the primary relationship.
This policy applies to all instances of Case computing and information technology resources including central accounts managed by IT Services, as well as departmental systems operated by various colleges and departments.
Upon cessation of the primary relationship between an individual and the University, Case ITS shall promptly suspend Case Network Accounts according to the following schedule.
This policy shall be reassessed every two years. The Vice President for Information Technology Services is responsible for determining when the policy needs to be reviewed and the process for review and revision.
Activated Status: When a student has matriculated and is an active student in an academic program. Also applies to non-degree students.
Administratively Withdrawn: When a student is withdrawn for administrative reasons.
Completed: When a student has completed an academic program.
Discontinued: When a student discontinues attendance.
Dismissal: When a student is dismissed from an academic program by the University.
Suspended: When a student discontinues attendance.
Termination: When the employee-employer relationship has been severed.
If you choose to continue taking classes, you will change your primary relationship status to that of a student. Your account will be suspended, and then re-established as a student only.
This special case is being considered under the leave of absence category, but for the present time, your account will be suspended. It will be reactivated upon your return and re-enroll.
All affiliates must have a current and valid sponsor. Your sponsor will be tasked with finding another sponsor in the department or organization that is willing to serve as your sponsor.
Persons who meet the alumni criteria will have their accounts automatically switched to Alumni status when their student status is removed. Alumni account holders in good standing retain their access to Case Google Apps.