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UNIVERSITY ARCHIVES

 

Case Western Reserve University
Records Disposition Schedule

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Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Student Employment Records

Description Documents student employee work history, including
  • Hiring and termination
  • Compensation
  • Time and attendance
Confidential Information Present

Personally identifiable (non-directory) student information

Office of Record Student Employment
Payroll
Other Offices Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Keep 5 years after employment, then destroy by shredding or file wiping.
  • Request forms (job descriptions)
  • Job applications, resumes
  • Campus Job Employment Referral
  • Letters of recommendation
  • Performance reviews
  • Awards and commendations
  • Emergency contact information
  • Employment Eligibility Verification Form (I-9)
  • Tax confirmation and permission to work forms
  • Time sheets and cards, attendance forms
  • W-4 and state withholding forms
  • Related correspondence, including email
Notes

This schedule does not apply to grant-related records.

This schedule does not include student financial aid records.

Effective Date December 2006
Revision Date not applicable

 

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

 

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