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UNIVERSITY ARCHIVES

 

Case Western Reserve University
Records Disposition Schedule

 

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Event Records

Description Documents unit’s role in planning and carrying out events such as lectures, dedications, ceremonies, seminars, conferences, reunions, and workshops, and internal events such as staff parties
Confidential Information Present

None

Office of Record Units organizing events
Other Offices Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Internal Events: Keep while active, then destroy.
  • Announcements
  • Acknowledgements
  • Schedules
  • Logistics
  • Related correspondence and email
Other Events: Keep while active, then transfer to University Archives for review.
  • Invitations
  • Promotional materials and press releases
  • Reports
  • Photographs, slides
  • Programs and schedules
  • Presentations
  • Related correspondence and email
Effective Date December 2006
Revision Date not applicable

 

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.