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UNIVERSITY ARCHIVES

 

Case Western Reserve University
Records Disposition Schedule

 

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Committee Records

Description Documents the activities of ad hoc or standing advisory committees or task forces, made up of members from a variety of units, that develop and recommend policies or procedures, plan and carry out events, programs, or awards, etc.
Confidential Information Present

Varies

Office of Record Units that chair committees
Other Offices Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Keep while active, then transfer to University Archives for review.
  • Agendas
  • Background information, reports or proposals issued
  • Committee’s charge
  • Membership rosters
  • Minutes
  • Related correspondence and email
Notes

For staff search committee records, see Staff Employment.

This schedule does not include records of governing bodies and their committees, such as Trustees, Faculty Senate, and constituent faculties.

Effective Date December 2006
Revision Date not applicable

 

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.