Aurora Project Inclusion Requirements
Last updated on Wednesday, 6 December 2006
Contents:
In the course of administering an account on Aurora, maintainers are expected to act in accordance with the Case Wester Reserve University Acceptable Use of Computing and Information Technology Resources policy and all applicable laws, including but not limited to copyright and trademark laws. Maintainers who fail to do so may be subject to disciplinary action by the University as well as civil and criminal liability.
In particular, the use of Aurora to store illegal copies of copyrighted material including, but not limited to, commercial software and installers for the same, audio, video, image, and text files, is strictly forbidden. Use of Aurora for personal financial gain is strictly forbidden. Aurora may not be used to store personal files such as homework or e-mail. There may be other activities which are not expressly listed here, but which are still in violation of these policies. Please contact the administrators in the event of questions.
If an account is found to be storing data which is in violation of law or University policies, any or all of the following steps may be taken:
- Notice given to the account maintainer and/or authorizer, via either e-mail or telephone, explaining the situation in detail. This explanation will include not only the nature of the problem, but what steps need to be taken in order to resolve it.
- Deactivation of access to the account and transfer of any questionable data to a secure location for further investigation.
- Transfer of all the account's data to a secure location, including material not directly related to the questionable data.
- Referral of the case to the Office of Student Affairs, or other office of the University, as appropriate to the situation.
Note that, depending on the severity of the situation, any of these steps may be skipped. Attempts will always be made to try to resolve the situation through communication, but when this is not possible, more drastic measures may be taken.
Any official organization within the University is eligible for space on Aurora. This includes, but is not necessarily restricted to, administrative departments and offices, academic departments, student organizations, Greek organizations, housing councils, and research groups.
In each case, an Aurora Project Inclusion Request form must be filled out and returned to Information Technology Services - Enterprise Application Services. This form must be signed by an individual with proper authority; for example, a department chair, the head of an administrative office, or a student group's faculty advisor. Each Inclusion Request form clearly states who must sign as an authorizer. This authorizer must be a full-time member of the Case staff or faculty.
Organizations which are affiliated with the University may be able to obtain space on Aurora. In order to do so, the affiliated organization will need to find a department of the University that is willing to sponsor the organization's inclusion. If a University department withdraws its sponsorship for any reason, the affiliated organization's material must be removed if another sponsor is not found. Note that all of the affiliated organization's material housed on the Aurora server must comply with the Case Wester Reserve University Acceptable Use of Computing and Information Technology Resources policy.
Once the Inclusion Request form has been completed, it may be faxed to Information Technology Services, TIS at (216) 368-3165 in order to start the process of account creation as soon as possible. The original form must be mailed to ITS AID via either U.S. Postal or Campus Mail. You are encouraged to keep a copy of the form for your records.
In some cases, it may be necessary to transfer responsibility for an Aurora account to a new maintainer. In this case, fill out an Aurora Project Inclusion Request form just as if you were applying for a new account, except be sure to check the box labelled "Is this a change to an existing account?".
If there is a change in maintainer to an organizational or departmental account, ITS AID must be informed of this change. Since maintainers are responsible and liable for the data stored in an account, it is important for us to have accurate information regarding the maintainers. In addition, by letting ITS AID know who is responsible for the account, any messages on this subject will go to the correct person. If it is discovered that the listed maintainer of an account is no longer associated with it, steps will be taken up to and including deactivation of access to the account.
The maximum amount of data which an account may store on the Aurora server is limited to fifty (50) megabytes of data. This includes, but is not limited to, HTML, text, image, sound, video, application, and configuration files.
In the event that an account requires more storage space, it can be increased to 100MB at no charge so long as a justification is submitted in writing to Enterprise Application Services, and signed by the account's authorizer. This justification must include an explanation of why extra space is needed. Requests should be submitted to
ITS - TIS
Crawford 415
Case Western Reserve University
10900 Euclid Ave
Cleveland, Ohio 44106-7072
If an account requires more than 100MB of space, then additional space can be purchased in 100MB increments at a rate of $100 per fiscal year or part thereof. This charge will be assessed at the beginning of each fiscal year. An order form for extra space is available in PDF format for printing and submission to Information Technology Services - Enterprise Application Services.
URLs are assigned by the Aurora Managers. Your account will be located on the server with an address corresponding to the organzation's or department's position in the University's department structure.
The contents and terms given on this page may change at any time. In such instance, notice of the changes will be sent to all account authorizers and primary maintainers via e-mail, and said message will constitute legal notification of changes to the terms under which an account is permitted.
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