1999-2000
Annual Report
1999/00
OBJECTIVES AND PLANNED ACCOMPLISHMENTS
[Department-Wide]
[Protective Services]
[Access & Auxiliary Services] [Custodial
Services]
Following is a summary Campus Services' major objectives and planned
accomplishments for 2000-01.
Department-Wide
- Integrate selected
functions (custodial, key shop) with the new Facilities & Operations
Customer Service Center in order to improve facility-related communications
and increase efficiency.
- Implement web-based
customer satisfaction surveys for all units and continue to analyze
feedback in order to improve operations.
- Successfully relocate
Campus Service's administrative staff to new, permanent location.
- Initiate a community
service project supported by Campus Service's volunteers in order
to further the university's community service objectives and enhance
the customer service image of Campus Services.
- Integrate the existing
clerical support staff more directly into the financial/ administrative
controls process through changes in duties, training and administrative
structure.
Protective Services
Security Operations
- Continue to maintain
a low rate of serious crime on campus. Review patrol staffing
and deployment and initiate proactive measures to reduce auto
related crime, with special emphasis on public streets adjacent
to residence halls.
- Ensure full compliance
with new requirements of Campus Security Act through distribution
of revised publication by Oct. 1, 2000.
- Successfully recruit
and deploy new investigator position in order to improve response
capability to emerging crime patterns. Incorporate crime prevention
function with investigative function to improve efficiency and
response capability.
- Finalize review of
joint dispatch center with UCPD in order to determine feasibility.
Review potential for joint training programs with UCPD and other
UC institutions in order to improve communication, coordination
and cost -effectiveness.
Protective Systems
- Finalize vendor selection
for new, integrated Access Control, ID and CCTV management system
and complete phase I installations. Coordinate conversion of selected
parking structures to UCI parking access control system.
- Complete RFP for new
out door emergency phone system and begin implementation of multi-year
replacement plan for emergency phones
- Monitor proposed changes
in state and/or federal laws involving campus fire safety and
develop compliance strategies as required.
- Develop cost estimates
and finalize planning to provide addressable monitoring of all
residence hall fire devices at central dispatch and expansion
of Simplex addressable monitoring capability from HSC to the entire
campus.
- Complete the key recoring
of high priority facilities based on existing integrity of key
control. Facilities to be completed in 2000/01 are Pathology,
Sears, Eldred and the Law School.
Parking Operations
and Maintenance
- Continue to implement
multi-year parking facility maintenance plan and work with the
planning office to finalize parking capacity expansion projects
which are currently under review.
- Review operation of
the Visitor Information Center (VIC) and implement recommended
changes in operations and expanded services in order to improve
overall functionality.
- Review UCI's operation
of the night shuttle system and make recommendations for improvement
in order to address student concerns regarding performance and
structure of system.
Access & Auxiliary Services
Access/Auxiliary Counter Operations
- Review status of Campus
Card program including scope of current applications, system interfaces,
marketing, off-campus options, compliance with Regulation E and
potential for a banking relationship. Based on this review, re-position
campus card program in order to improve overall utility for students
and increase card based sales revenue.
- Successfully implement
web-based parking to include both E commerce and a direct interface
to the UCI parking system in order to improve efficiency and customer
service.
- Continue to streamline
the operational and systems interfaces between access and auxiliary
functions. Review controls related to cash handling procedures
to insure all appropriate checks and balances are in place within
the counter operation.
Food Service/ Vending
- In conjunction with
outside consultant, complete food service master plan and begin
planning implementation of recommended changes in meal plan, dining
operations and facility renovations.
- Complete RFP process
for food service contract and finalize implementation of new or
revised contract by July 1, 2001.
- Successfully complete
Leutner project (phase I) and re-open facility for the new semester.
Develop comprehensive contingency plan if facility is not completed
by 8/26 (opening of board operations).
- Develop 5-year replacement
plan for all food service equipment and continue to develop cost
reduction measures related to food service equipment and facility
maintenance.
Bookstore
- Utilize results of
retail study to finalize location of new bookstore. Work with
B&N, the planning office and/or project management team to develop
new and improved bookstore.
- Continue to administer
B&N contract to ensure compliance and maintain quality of customer
service.
Custodial Services
Campus Wide
- Implement master supply
purchasing contract utilizing one primary vendor, selected from
recent RFP, in order to realize significant cost savings potential
and improve distribution of supplies.
- Expand revised recycling
program throughout the campus in order to increase overall recycling
volume and support "green campus" initiatives.
- Implement Sani-Pak
hazardous waste processing system in order to reduce costs and
increase efficiency of process.
- Review organizational
structure of custodial operation and recommend any changes warranted
to improve efficiency of overall operation, management structure
and delivery of services.
Main Campus
- Continue to improve
overall quality, consistency and productivity of in -house program.
Housing
Monitor Crothall's performance
under new management contract. Implement recommended changes in
deployment.
HSC
- Closely monitor Crothall's
performance as full service contractor at the School of Medicine
to insure that service objectives are maintained.
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