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Auxiliary Services
and Procurement and Distribution Services are pleased
to announce that Meritech has been chosen as the successful
vendor for the CWRU cost per copy program. In order
to expedite the process of equipment change out, Meritech
will begin an extensive assessment and analysis of enterprise
wide needs for the program.
Assessment
Process
Objectives
Pricing
Improvements to
the program
Assessment & Roll
out Calendar
New equipment - basic
configuration & volume bands
Contact
Assessment Process
Representatives will be contacting several key stakeholders
to ensure that we can “rightsize” our fleet
of multi-functional devices (MFD’s), copiers and
printers.
This assessment will start immediately and is expected
to be complete within 90 days.
Some problem areas have been targeted based on current
service records and will be given high priority in the
assessment process. Certain areas have already been
contacted and efforts are being made to replace and
upgrade equipment even though the assessment process
will just be starting for the rest of the university.
Academic areas will be contacted first and the business
officers (8 schools) will act as an important resource
to ensure that all relevant stakeholders can be contacted
to help with the assessment process.
Following the academic area assessments, administrative
areas will be contacted, although areas with high importance
and urgent need, may take priority over some academic
areas.
Objectives
In conducting the assessment, the following criteria
will be considered amongst others:
• Workflow needs in a particular physical location
• Volume of output, including software and equipment
needs
• Security needs for print output
• Environmental and Financial improvements i.e
opportunities to eliminate waste and redundancy
Pricing
• Final pricing will be determined by the efficiency
gains after the total assessment process is complete
and all copy equipment has been replaced. University
personnel is working closely with Meritech and expects
to reduce the overall departmental expenses associated
with copying, scanning, printing and faxing.
We're excited to announce Meritech
has given the university a discounted price during the
assessment!
For existing machines (from the
old contract) you will be billed .0115 per click, until
your machine is replaced.
For new equipment, the cost is
.01325 per click, during the assessment period.
New improvements to the program
• All devices are digital. Under the previous
contract, many devices were older analog machines. Digital
units do more, print at higher quality, but use fewer
parts and typically require less service.
Updated office technology - every office needs a copier,
a printer, fax and scanner these days. The multi-function
devices being installed combine these into a single
unit. What's more, the cost is less than buying, supplies,
maintaining & the energy consumption of these devices
separately, not to mention saving office space!
• The new contract places machines strategically,
according to volume needs. This strategy helps to right-size
the fleet of machines, to ensure costs are kept low
for the university.
See below for machine models with basic configuration
& volume bands.
• Meritech website. Meritech has created a web
site exclusively for Case. You will now access the copier
program online to update your contact information, order
supplies, request service. You can also access training
manuals, download drivers & instructions, etc.
Click on the appropriate link in the upper left corner
of this page, to take you to their site.
Assessment and Roll-out Calendar
The assessment & roll-out will be completed in
3 phases.
Phase 1
Meritech has determined there are between 40 - 50 machines,
predominately high volume equipment, that needs to be
upgraded to the new equipment immediately. Due to their
volume, these machines will not be affected by the assessment.
Phase 2
Equipment scheduled to be replaced, that because of
volume & location, requiring minimal assessment.
Phase 3
After analysis of the assessment, Meritech will make
a recommendation to Case for placement & model types.
A schedule for replacement will then be determined.
This area will be updated weekly, listing machine
replacements & areas/departments surveyed for assessment.
Week of 10/5/2009:
The following
machines are scheduled
to be replaced, this week:
-
CASC
|
|
| Construction |
T6300 |
| CRAWFORD
HALL |
|
| Auxiliary Services |
T6413 |
| MANDEL |
|
| Mandel Center |
T6561 |
| SEARS |
|
| Career Center |
T6615 |
| Student Services |
T6342 |
| Univ. Counseling |
T6411 |
| Multicultural
Affairs |
T5903 |
| THWING |
|
| Printing Services |
T6607 |
| Univ. Bookstore |
T5902 |
| UNIVERSITY
HEALTH |
T5885 |
| Health Services |
New Placement |
Week of 9/29/2009:
The following machines
are scheduled to be replaced,
this week:
-
BELLFLOWER
HALL
|
|
| Housing & Custodial |
T6518 |
| BINGHAM |
|
| EECS |
T5917 |
| EECS |
T5914 |
| BRB |
|
| Infectious Disease |
T6307 |
| CASC |
|
| Library Storage |
T6550 |
| CRAWFORD
HALL |
|
| Sages |
T6340 |
| MEDICAL
SCHOOL |
|
| Admin. Computing |
T5732 |
| Research Admin. |
T6597 |
| MONTESSORI |
|
| Montessori |
T5969 |
| PATHOLOGY |
|
| Pathology |
T5949 |
| SEARS |
|
| Career Center |
New Placement |
| Educational Services |
CC104 |
| THWING |
|
| Administration |
T6287 |
| UNIVERSITY FARM |
|
| Manor House |
T6254 |
| Main Office |
J3501 |
| WADE
OFFICE AREA |
|
| Housing & Residence |
J0174 |
| Housing & Residence |
New Placement |
| Housing |
New Placement |
| Housing |
New Placement |
| YOST |
|
| Registrar |
T5937 |
| Trio Program |
T5960 |
Week of 9/22/2009:
The following machines
are scheduled to be replaced,
this week:
-
CRAWFORD
HALL
|
|
| Sages |
T6340 |
| FOOTBALL
STADIUM |
|
| Press Box |
T5911 |
| FRIBLEY |
|
| Housing & Residence |
T6379 |
| GUILFORD
HOUSE |
|
| Modern Languages |
T5922 |
| LAW SCHOOL |
|
| Dean's Office |
J0648 |
| MEDICAL
SCHOOL |
|
| Neuroscience |
T7894 |
| Neuroscience |
T6299 |
| PBL |
|
| Undergraduate Studies |
T6289 |
| Information Services |
T5975 |
| Dean's Office |
T5967 |
| Accounting |
T5976 |
| THWING |
|
| Civic Engagement |
T6280 |
| VEALE |
|
| Training Room |
T6372 |
| YOST |
|
| Mathematics |
J0666 |
Week of 9/15/2009:
The following machines
are scheduled to be replaced,
this week:
-
CASC
|
|
| MRD |
T6395 |
| GLENNAN |
|
| Electrical Engineering |
T6217 |
| HAYDN HALL |
|
| Denison Rehearsal Hall |
T6570 |
| HEALTH SERVICE |
|
| Health Service |
T4684 |
| Health Service |
T4685 |
| LINCOLN STORAGE |
|
| Parking Maintenance |
T6725 |
| MEDICAL SCHOOL |
|
| Vet Tech Lab |
T6473 |
| OLIN |
|
| Electrical Engineering |
T6320 |
| RB&C |
|
| DAHMS |
T9897 |
| STONE HALL |
|
| Plant Services |
T5646 |
| TRIANGLE
BLDG. |
|
| Pediatrics |
T6164 |
| YOST |
|
| Housing |
T6336 |
Week of 9/8/2009:
The following machines
are scheduled to be replaced,
this week:
-
DENTAL
SCHOOL
|
|
| Cashier |
T5946 |
| MEDICAL SCHOOL |
|
| Finance & Planning |
T6345 |
| NORD HALL |
|
| Annual Giving |
New Placement |
| Annual Giving |
T9316 |
| PBL |
|
| Economics |
T5968 |
| EDM |
T6301 |
| SERVICE BLDG. |
|
| Shipping & Receiving |
T6601 |
| THWING |
|
| Student Activities |
T6397 |
| WOOD BLDG. |
T5885 |
| Anatomy |
T6363 |
Week of 9/1/2009:
The following machines
are scheduled to be replaced, this
week:
-
BRB
|
|
| Dean's Office |
T9357 |
| LAW SCHOOL |
|
| Finance & Admin |
T6489 |
| MEDICAL SCHOOL |
|
| Animal Resource Center |
J3419 |
Week of 8/3/2009:
The following machines are
scheduled to be replaced, this week:
-
BOLWELL
|
|
| Hypertension |
T6376 |
| CASC |
|
| Purchasing |
J0368 |
| KENT HALE SMITH |
|
| Macromolecular Science |
T6317 |
| SEARS |
|
| Continuing Education |
T5938 |
| WOLSTEIN |
|
| Pathology |
T6589 |
Week of 7/27/2009:
The following machines are
scheduled to be replaced, this week:
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AW SMITH
|
|
| Chemical Engineering |
T5880 |
| BOLWELL |
|
| Hypertension |
T6376 |
| MEDICAL SCHOOL |
|
| Student Affairs |
T5884 |
| SEARS |
|
| ITS |
T5614 |
| UNIVERSITY WEST |
|
| Controller's Office |
T6419 |
| WOLSTEIN |
|
| GEN/EPI |
T6283 |
| Clinical Investigation |
T6576 |
| Clinical Investigation |
T6559 |
| YOST |
T5885 |
| Student Employment |
T6333 |
Week of 7/20/2009:
7/20/2009 Follow-up meeting with
College of Arts & Sciences
The following machines are scheduled
to be replaced, this week:
-
BRB
|
|
| Infectious Disease |
T2561 |
| Pediatric Pulmonology |
T5876 |
| CASC |
|
| Procurement & Distribution |
J3732 |
| LAW SCHOOL |
|
| Law Journal |
T5897 |
| MEDICAL SCHOOL |
|
| Pharmacology |
T5888 |
| Curricular Affairs |
T5944 |
| PATHOLOGY |
|
| Pathology |
T5959 |
| Pathology |
T5893 |
| SEARS |
|
| Undergraduate Studies |
T6562 |
| Research Compliance |
T5900 |
| WOLSTEIN |
T6351 |
| Pathology |
T5885 |
| Ireland Cancer Center |
T6296 |
Week of 7/13/2009:
The following assessments are complete:
Law
MSASS
Nursing
Student Affairs
Began the assessment for:
Development
Medical School
The following machines were replaced,
this week:
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GUILFORD
HOUSE
|
|
| English |
J3131 |
| FOLEY |
|
| Medicine ID/ACTU |
T6430 |
| MATHER HOUSE |
|
| Political Science |
J3185 |
| MSASS |
|
| Administrative Services |
T5926 |
| WHITE BUILDING |
|
| Material Science |
T5890 |
| THWING CENTER |
|
| Student Services |
T5881 |
| Student Services |
J2814 |
Week of 7/6/2009:
7/6/2009 Meeting with College of
Arts & Sciences
The following machines were replaced,
this week:
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ALLEN LIBRARY
|
|
| Medical Library |
T5896 |
| CLARK HALL |
|
| Philosophy |
T6596 |
| WICKENDEN |
|
| Neuro-Engineering |
T6611 |
| ART STUDIO |
|
| Art Education |
T6534 |
| Medical School |
|
| Pathology |
T5869 |
| UNIVERSITY WEST |
|
| Development |
T5999 |
| WEARN |
|
| Cancer |
T7041 |
| PBL |
|
| Copy Room |
T6351 |
| Copy Room |
T6352 |
| Copy Room |
T5872 |
Week of 6/22/2009:
6/26/2009 Meeting with UGEN Finance
Began Weatherhead Assessment
Week of 6/22/2009:
The following machines were replaced,
this week:
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ALLEN LIBRARY
|
|
| Inter library loan |
T6537 |
| WOOD |
|
| Biochemistry |
T6604 |
| Biochemistry |
T6361 |
| UCRC II |
|
| Family Medicine |
T6588 |
| LAKESIDE |
|
| MSA Program |
T6282 |
| Medical School |
|
| Center for Science |
T5966 |
| Cancer IRB |
J3502 |
| NURSING |
|
| Nursing |
T6549 |
| SERVICE BLDG |
|
| DOES |
T6544 |
| ADELBERT |
|
| Gift Planning |
T9072 |
| WICKENDEN |
|
| WSOM Undergrad |
T6612 |
| Biomedical Engineering |
J2075 |
Week of 6/15/2009:
The following machines are scheduled
to be replaced, this week:
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CASC
|
|
| Facilities Services |
T5538 |
| Accounts Payable |
T6332 |
| UCRC |
|
| Family Medicine |
T6588 |
| UNIVERSITY WEST |
|
| Development |
T5999 |
| OLIN |
|
| Electrical Engineering |
T5859 |
| SEARS |
|
| ERP Implementation |
T5614 |
| Educational Support |
T5866 |
| VEALE |
|
| Athletics |
T5852 |
| YOST |
|
| Statistics |
T6319 |
| AW SMITH |
|
| Geology |
T5882 |
| HEARING & SPEECH |
|
| Communication |
T6603 |
| GLENNAN |
|
| Aerospace |
T5867 |
| NURSING |
|
| 213A |
T5875 |
| 1st floor |
T6549 |
| 3rd floor |
J1246 |
Week of 6/8/2009:
The following machines are scheduled to
be replaced, this week:
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LAW SCHOOL
|
|
| Faculty Support |
J2248 |
| Faculty Support |
J0015 |
| ADELBERT |
|
| Finance & Admin |
T9341 |
| Board of Directors |
J2819 |
| MEDICAL SCHOOL |
|
| Dean's Office |
T5851 |
| Physiology |
T5853 |
| Technologies |
T5862 |
| Copy Room |
T6349 |
| Cancer IRB |
J3502 |
| Cancer IRB |
T5856 |
| Urban Health |
T6452 |
| ALLEN LIBRARY |
|
| Inter Library Loan |
T6537 |
| MATHER MEMORIAL |
|
| Psychology |
T5855 |
| Sociology |
T5861 |
| MANDEL CENTER |
|
| Copy Room |
T5864 |
| DENTAL SCHOOL |
|
| Copy Room |
T6606 |
| Copy Room |
J6873 |
| Community Dentistry |
J1122 |
Week of 5/11/2009:
Week of 4/27/2009:
Meritech new equipment - basic
configuration & volume bands
Clicking on the machine name link will take you
to the basic & advanced operation guide, as well
as the spec. sheet for this equipment
Volume: 2,000
copies or less per month
• 30 Copies per minute
• Duplex
• Electronic sort
• Color scan
• Copier Stand
• Fax/scan/print
Kyocera
2560: Volume: 2,000-5,000
copies per month
• 25 copies per minute
• Document feeder
• Stand
• Color Scan
• Electronic sorting For use from 5,000 copies
or less per month
• Print
• *Fax boards have been added to machines currently
configured with fax
Kyocera
2560: Volume: 5,000-10,000
copies per month
• 25 copies per minute
• Document feeder
• Stand
• Color Scan
• 1,000 sheet single position stapler finisher
• Print
• *Fax boards have been added to machines currently
configured with fax
Kyocera
4050: Volume: 10,000
-15,000 copies per month
• 40 copies per minute/50 copies scan speed
• Dual Scan technology Document feeder
• Print/Color Scan
• 1,000 sheet single position stapler finisher
• 3,000 sheet large capacity cassette
• * Fax boards have been added to any machine
currently configured with
Kyocera
5050 copier: Volume:
15,000-25,000 copies per month
• 50 copies per minute/50 copies per minute scan
speed
• Dual Scan Technology Document Feeder
• Print/Color Scan
• 1,000 sheet single position Stapler sorter
• 3,000 sheet large capacity cassette
Kyocera
KM 6030: Volume: 25,000-50,000
copies per month
• 60 copies per minute/ Scan speed 80 copies per
minute
• 200 sheet document Feeder
• 3,000 sheet multi position Finisher
Kyocera
KM 8030: Volume: 50,000
+ copies per month
• 80 copies per minute/ 80 copies per minute scan
speed
• 200 sheet Dual scan Document feeder
• 3,000 sheet multi position Finisher
Contact
Contact Lisa Sabato for general questions & concerns
lisa.sabato@case.edu
216-368-1667
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