Handling Safety and Security Situations

Procedure no. I-6a
Effective date: 01/01/2008
Related Policy: I-6

Goal: To reduce risks for employees, guests, students, and the university through assurance that proper response and timely reporting of accidents, injuries, security threats and other emergency events occurs.

Administrative Approval
For Staff: Protective Services
For Faculty: Protective Services
For Student Employees: Protective Services

Functions Impacted
Human Resources
Student Employment
University Health Service >>
Occupational and Environmental Safety >>
Workers' Compensation
Protective Services >>

Documentation Required for: OSHA, EAP

Detailed Procedures
Communications
  1. All Supervisors will be familiar with the Emergency Procedures Manual prepared by Protective Services and review these procedures with employees twice a year.
  2. All Supervisors will make a copy of the Emergency Procedures Manual visibly available in the work area and insure that employees working non-traditional hours have access to the Manual as well.
Personal Safety and Security
  1. Any Supervisor who witnesses an accident or security risk will notify Protective Services immediately but stay at the scene of the accident or security risk unless the supervisor feels personally threatened.
  2. Any Supervisor who has any concern that workplace violence is a possible event should notify both the Human Resources Department and Protective Services. The supervisor should not make a judgement call as to the likelihood of the event but notify these departments and they will determine whether observation and/or investigation is recommended.
  3. Any Supervisor who has staff affected by a serious event or tragedy should contact the Employee Assistance Provider and schedule group or one-on-one counseling in the aftermath.
Personal Injury, Illness, and Accidents
  1. Any employee who has an accident or incurs an injury on the job should report the accident to Protective Services. Any Supervisor who is aware of such an event should encourage the employee to report the accident. If the employee is reluctant to do so, the Supervisor should file a notification report.
  2. Any Supervisor or employee who is aware that another employee, guest, visitor or student clearly requires medical attention should call Protective Services immediately and remain with the person in need.
  3. Supervisors and employees are not to diagnose, treat, or administer emergency medical care to an individual unless they have medical certification for such treatment. Supervisors and employees may not move the ill or injured individual; but efforts may be made to provide privacy, warmth, and comfort for the individual until emergency services arrive.
  4. Since all work-related injuries, illnesses and/or accidents are to be reported, supervisors do not need to make a judgement call as to whether a worker's compensation claim is appropriate. The Risk Management Office is responsible for workers’ compensation claims administration and ensures that the appropriate forms are filed on a timely basis in accordance with applicable state law. The employee and/or the supervisor will, within one (1) working day following knowledge of the work-related incident, report by telephone the work-related incident to the university’s Risk Management Office.
  5. The employee and/or the supervisor must complete and submit the Occupational Injury/Illness Report Form within five (5) working days of the work-related incident to the Risk Management Department.