Sick Days (Benefit Categories 0, 1)

Policy no. IV-9
Effective date: 1/1/2014
Scope: employees in Benefit Categories 0,1
Exclusions: other staff, temporary employees
Definitions: (See Introduction to Compensation and Benefits)


Policy Statement

The following schedule states the sick days available for absences due to personal or family illness, personal medical, family medical, and parenting reasons Under the Family Medical Leave Act Policy IV-8. Years of service are based on anniversary date, and the allowance shown is for the year, not for each occurrence.  An employee may draw from their sick day balance up to a maximum of 26 weeks within any twelve month time period for personal medical reasons.  Employees may draw on this time over the year but may not carry the time forward to the next year nor include it in termination pay calculations.

Paid Time
Years of Service
Full Pay +
60% Pay
< 1 year
1 2/3 day
per month(s) worked
1 year to <3 years
1 month +
1 month
3 years to <5 years
2 months +
1 month
5 years to <10 years
3 months +
3 months
10+ years
6 months +
0 months

Category 0

Employees in Category 0 have the option to use up to a total of eight (8) days annually of their unused paid sick days for bereavement, parenting for foster custody care, or family illness or family medical reasons.  Employees who are on an approved family medical leave or family military service member leave under the Family Medical Leave Act can use up to twelve (12) sick days annually for this leave (minus any sick days they may have taken for bereavement, parenting for foster care, or family illness not covered by Family and Medical Leave Act leave).

Employees must use all unused vacation days after they have exhausted their sick day allowance prior to commencing any unpaid personal medical leave.  Employees must also use all unused vacation days prior to commencing any unpaid family medical or parenting leave.  An employee who adopts a child and is the primary care giver can use up to six (6) weeks of their unused paid sick days based on leave eligibility.  If the other parent/domestic partner is an employee, he or she can use up to a total of eight (8) days annually of their unused paid sick day balance.  See Adoption Leave policy IV-13.

Documentation will be required by the Employee Relations Office for all intermittent leaves and leaves exceeding 5 consecutive days.

Category 1

Employees in Category 1 have the option to use up to a total of eight (8) days annually of their unused paid sick days for bereavement, parenting for foster custody care, or family illness or family medical reasons.  Employees who are on an approved Family Medical Leave can use up to twelve (12) sick days annually minus any sick days they may have taken for bereavement, parenting for foster care, or family illness not covered by Family and Medical Leave Act leave.  Employees in Category 1 who qualify for leave under FMLA are also eligible for Paid Parental Leave for natural childbirth care and/or adoption and should refer to the Paid Parental Leave policy IV-14.

Employees must use all unused vacation days after they have exhausted their sick day allowance prior to commencing any unpaid personal medical leave.  Employees must also use all unused vacation days prior to commencing any unpaid family medical or parenting for foster custody leave.  See also the Paid Parental Leave policy IV-14 for paid time allowances for FMLA parenting leaves.

Documentation will be required by the Employee Relations Office for all intermittent leaves and leaves exceeding 5 consecutive days.


Policy Administration: Joint responsibility of supervisor with the Employee Relations Office.

References: Family and Medical Leave Act, 1993; Faculty Handbook, Absence and Leaves for Personal Medical, Family Medical, and Parenting Reasons Under the FMLA Policy (IV-8), Administering Leaves for Personal Medical, Family Medical, and Parenting Reasons Under the FMLA Procedure (IV-8a), Other Leaves (IV-11), Adoption Leave (IV-13), Paid Parental Leave (IV-14).