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case western reserve university

Human Resources

 
 

BENEFITS

Certificate for Tuition Waiver

The Certification for Tuition Waiver form must be completed each semester a waiver is sought.

General Requirements:
  1. Official class schedule (signed by Dean, advisor, or received from the Registrar's office). Waivers will be issued for all degree oriented programs including specialized programs such as part-time MBA, EDM, EMBA, and MPOD. Waivers will not be issued Certificate Programs; continuing education courses; and audited courses.
  2. Completed Certification for Tuition Waiver form (pdf).
  3. Withholdings for taxable courses (See policy for definition of taxable courses) will be made in accordance with the employee's marital status and exemptions claimed during the months of September through December for fall semester, February through May for spring semester, and July through August for summer semester.
  4. Employees eligible for health insurance under the university's Benelect Program are not eligible for the student health insurance program and should fill out a waiver available in Student Accounts Receivable (115 Yost Hall) in order to remove the charge from their accounts.
  5. Employees may apply for a tuition waiver OR a tuition reimbursement during any one semester/quarter, but not for both during the same semester/quarter.
  6. Employees must apply for a waiver for themselves, their spouses, and their dependents every semester a waiver is being sought. Tuition waiver applications must be received by:
    • September 30 for the fall semester,
    • February 28 for the spring semester, and
    • July 1 for the summer semester.
    Tuition waiver applications will not be accepted beyond this deadline and the employee is personally responsible for any balance due to the university.
  7. Tuition waiver will only be granted when satisfactory progress (defined as an overall grade point average of 1.0 or above) has been demonstrated for the previous semester. Withdrawals will effect satisfactory progress. a person will become eligible for tuition waiver again, after having been ineligible for one semester.
  8. If employment ceases prior to October 15 during the fall semester, March 15 during the spring semester, and July 15 during the summer semester the tuition waiver is revoked and the employee is personally responsible for the balance due to Case.
Additional Information:

For EMPLOYEES the tuition waiver is limited to six credit hours in the Fall and Spring semesters; three credit hours in the Summer semester. Authorization must be obtained from supervisor for classes held during working hours. If you are taking graduate level courses and these courses are job related, you may complete an Affidavit of Qualification for Tuition Waiver Tax Exemption (pdf). Approved affidavits will be exempted from tax withholding.

Tuition waiver benefits for SPOUSES (Equivalents) are available the semester following the semester in which the employee attains ONE year of service. The one year waiting period is waived if the employee had previous appointment at another higher educational institution for more than one year. A copy of the marriage certificate must accompany this form for a first-time waiver or a notarized Affidavit for Domestic Partner/ Acknowledgement of Domestic Partnership Agreement (pdf) on file in the Benefits office.

Tuition waiver benefits are available to an employee's DEPENDENT CHILDREN who qualify under I.R.S. definitions, or children of the employee's domestic partner who meet all the requirements in the Affidavit of Domestic Partnership for Certification of Dependent Children, who are included in the listing of dependent children on that Affidavit. Dependent children must be candidates for a degree at Case. Proof of dependency must accompany this form the first semester of enrollment each academic year (usually fall semester). A new proof of dependency is required every year. Accepted forms of proof are:

  • Copy of parents' federal income tax return page listing the child as a dependent.
  • Completed Proof of Dependency (pdf) form (for dependent children qualifying as dependents under the Internal Revenue Service definitions as stated in Attachment I of the Procedure IV-7a, Administering Tuition Benefits, from the HR Policy Manual).