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Check deposits are handled by the Peoplesoft system. Click here for more information.
Failure to adhere to the procedures may result in the rejection of your
deposit slip. Do not send deposits through the mail. Please wait
for your receipt at the window. You should always receive a computer receipt
unless the Cashier's Office encounters a computer system problem, in which
case, they will issue a written receipt. Always make sure your computer
receipt matches your deposit slip. All checks should be deposited at
the Cashier's Office within 5 days of receipt.
All non-sponsored project and non-charitable contribution checks of $500
or more received by departments should be processed immediately and checks
less than $500 should be processed within 5 business days. Please note the
date the check was received on the back of the check. The cashier's office
will be reviewing checks for the timeliness of processing. If this procedure
cannot be followed due to extenuating circumstances please notify the cashier
(x4276). All deposits to existing University accounts must include backup
documentation as to the purpose and source of the deposit being made. The
purpose and source should be documented on the deposit slip. All deposits
should be reviewed by management centers or the appropriate department for
accuracy and proper authorization prior to making a deposit.
Deposits to Sponsored Projects
Please submit sponsored project deposits to Debbie Elam (368-5944),
Sponsored Projects Accounting, BioEnterprise, 3rd Floor, 7037. If using campus
mail you must use a confidential envelope marked "personal to be opened
by addressee only". Payers (e.g. sponsoring agencies) should be instructed
to send their checks directly to the Sponsored Projects Accounting.
Research, special programs, training, and miscellaneous accounts may be identified
by their budget type.
Charitable Contributions
Submit charitable contributions to Advancements Services,
University West/Bioenterprise Building,
Room 406. As noted in IRS Publication 526, a charitable contribution is
a contribution or gift to, or for the use of, a qualified organization such
as CWRU. It is voluntary and is made without receiving, or expecting to
receive, anything of substantial value. In order for a contributor to claim
a tax deduction for certain types of donations they must be received and
acknowledged by Development Services. For additional information call Cindy
Creegan, x6079.
Submit all other deposits to the University Cashier, Yost
Hall room 127.
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