This policy has been implemented to develop and deliver a range
of strategic printing solutions to the University community that
will streamline and simplify the complex, evolving process of
print (off-set) procurement and production while lowering costs.
Fiscal stewardship emphasizes the need to leverage the University
spend and to generate savings whenever possible by selecting,
monitoring and actively managing the purchase in order to ensure
consistent, transparent delivery of superior service at the lowest
cards, letterhead, envelopes, mailing labels, thesis bindings etc.)
Standard items that represent the University brand such as business cards, letterhead and envelopes bearing the CWRU logo, must be ordered through Printng Services. This department has responsibilty for ensuring brand integrity and works closely with University Marketing .
Printing Services has software that will streamline ordering of
standard university items with an instant proof approval and faster
turnaround using templates available online. This gives customers
more control over accuracy of data and facilitates print-ready
proof transmission to vendor with resultant efficiencies and economies.
The system provides economies and controls that have allowed the
university to negotiate reduced pricing and to simplify the process
of obtaining competitive bids. You can now order standard university
printed items & campus mail envelopes using the online system
With input of a constituency of (off-set print) users, active price analyis, as well as examination of capacity and skill set, the following have been approved for use by
the university. This list has recently been reviewed and updated and will ensure a wide range of services as the most economic price points.
How to Buy: Printing
This commodity includes offset printing, digital printing, bindery
& finishing* Note all copy jobs should be self-produced or given to Printing Services to complete.
Any purchase is restricted to one of the preferred
PROCUREMENT OPTIONS & PROCEDURES
|If your total purchase
|Standard print items with CWRU logo e.g business cards, letterhead, envelopes, thesis bindings
- Speedtype number
| Other items less than $5,000
- Preferred print vendor from list
- Speedtype number
- Peoplesoft eProcurement Requisition
|Above $5,000 but less than $25,000
- 2 quotes from preferred print vendors
to justify price reasonableness
$5,000 - $24,999
MUST have 2 quotes
- Peoplesoft eProcurement Requisition plus 2 quotes to establish price reasonableness.
|$25,000 and above
- 3 quotes from preferred print vendor from list.
$25,000 and above
MUST have 3 quotes
- Peoplesoft eProcurement Requisition plus
three quotes to establish Price Reasonableness.