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PRINTING POLICY
 

 

 

Printing Policy

 

This policy has been implemented to develop and deliver a range of strategic printing solutions to the University community that will streamline and simplify the complex, evolving process of print (off-set) procurement and production while lowering costs. Fiscal stewardship emphasizes the need to leverage the University spend and to generate savings whenever possible by selecting, monitoring and actively managing the purchase in order to ensure consistent, transparent delivery of superior service at the lowest possible cost.

Preferred vendors
With input of a constituency of (off-set print) users, through survey and focus groups, as well as examination of current list of print vendors, the following have been approved for use by the university. This list will be reviewed periodically and systematically to ensure the university’s needs are supported.

Preferred vendor list

 

Policy

How to Buy: Printing
Commodity Description
This commodity includes offset printing, digital printing, bindery & finishing.
Any purchase is restricted to one of the preferred vendors.

PROCUREMENT OPTIONS & PROCEDURES

If your total purchase is:
Vendor
Payment method
$500 or less
  1. In-House (Printing Services, PTS, Print buyer)
  2. Any preferred vendor that accepts PCard
  1. Speedtype number
  2. PCARD
Above $500 but less than $5,000
  1. In-House (Printing Services, PTS, Print buyer)
  2. Preferred print vendor from list

    $4,999 and below
    MUST have 1 quote
  1. Speedtype number
  2. Peoplesoft eProcurement Requisition
Above $5,000 but less than $10,000
  1. In-House (Printing Services, PTS, Print buyer) (Will obtain 3 quotes for you)
  2. Preferred print vendor from list
    plus two price reasonableness quotes

    $5,000 - $24,999
    MUST have 2 quotes
  1. Speedtype number
  2. Peoplesoft eProcurement Requisition plus three quotes to establish Price Reasonableness.

Above
$10,000 but less than $25,000
  1. In-House (Printing Services, PTS, Print buyer) (Will obtain 3 quotes for you)
  2. Preferred print vendor from list
    plus three price reasonableness quotes

    $5,000 - $24,999
    MUST have 2 quotes
  • a Peoplesoft eProcurement Requisition plus three quotes to establish Price Reasonableness. You may still go through Print buyer to request quotes.
$25,000 and above
  1. Preferred print vendor from list.
    plus three price reasonableness quotes

    $25,000 and above
    MUST have 3quotes
  • A Peoplesoft eProcurement Requisition and any formal quotations via Invitation for Bids or Requests for Proposals.

 

Standard University items (business cards, letterhead, envelopes, mailing labels, etc.)
Printing Services has software that will streamline ordering of standard university items with an instant proof approval and faster turnaround using templates available online. This gives customers more control over accuracy of data and facilitates print-ready proof transmission to vendor with resultant efficiencies and economies. The system provides economies and controls that have allowed the university to negotiate reduced pricing and to simplify the process of obtaining competitive bids. You can now order standard university printed items & campus mail envelopes using the online system at:
http://www.case.edu/finadmin/auxserv/printsrv/onlineorders.html

Non-Standard items
The university has invested in Printable Technology Software (PTS), a web based ordering system, to provide individual users with a convenient method to submit print jobs and obtain competitive bids as required by university purchasing policy. Clients can request a quote on-line, which will then go out to the preferred print vendor list for bid. In addition, the print buyer can provide expertise and suggestions to help generate your request for a quote.