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Printing Policy
This policy has been implemented to develop and deliver a range
of strategic printing solutions to the University community that
will streamline and simplify the complex, evolving process of
print (off-set) procurement and production while lowering costs.
Fiscal stewardship emphasizes the need to leverage the University
spend and to generate savings whenever possible by selecting,
monitoring and actively managing the purchase in order to ensure
consistent, transparent delivery of superior service at the lowest
possible cost.
Standard University items (business
cards, letterhead, envelopes, mailing labels, etc.)
Printing Services has unveiled new software that will streamline
ordering of standard university items with an instant proof approval
and faster turnaround using templates available online. This gives
customers more control over accuracy of data and facilitates print-ready
proof transmission to vendor with resultant efficiencies and economies.
The new system provides economies and controls that have allowed
the university to negotiate reduced pricing and to simplify the
process of obtaining competitive bids. You can now order standard
university printed items & campus mail envelopes using the
online system at:
http://www.case.edu/finadmin/auxserv/printsrv/onlineorders.html
Non-Standard items
The university has invested in Printable Technology Software (PTS),
a web based ordering system, to provide individual users with
a convenient method to submit print jobs and obtain competitive
bids as required by university purchasing policy. Clients can
request a quote on-line, which will then go out to the preferred
print vendor list for bid. In addition, the print buyer can provide
expertise and suggestions to help generate your request for a
quote.
Preferred vendors
With input of a constituency of (off-set print) users, through
survey and focus groups, as well as examination of current list
of print vendors, the following have been approved for use by
the university. This list will be reviewed periodically and systematically
to ensure the university’s needs are supported.
Preferred vendor
list
Policy
How to Buy: Printing
Commodity Description
This commodity includes offset printing, digital printing, bindery
& finishing.
Any purchase is restricted to one of the preferred
vendors.
PROCUREMENT OPTIONS & PROCEDURES
| If your total purchase
is: |
Vendor |
Payment method |
| $500 or less |
-
In-House
(Printing Services, PTS, Print buyer)
-
Any preferred vendor that accepts PCard
|
- Speedtype number
- PCARD
|
| Above $500 but less than $2,500 |
-
In-House
(Printing Services, PTS, Print buyer)
- Preferred print vendor from list
|
- Speedtype number
- Peoplesoft eProcurement Requisition
|
| Above $2,500 but less than $10,000 |
- In-House
(Printing Services, PTS, Print buyer)
(Will obtain 3 quotes for you)
- Preferred print vendor from list
plus three price reasonableness quotes
|
- Speedtype number
- Peoplesoft eProcurement Requisition plus
three quotes to establish Price Reasonableness.
|
| $10,000 but less than $25,000 |
- In-House
(Printing Services, PTS, Print buyer)
(Will obtain 3 quotes for you)
- Preferred print vendor from list
plus three price reasonableness quotes
|
- a Peoplesoft eProcurement Requisition plus
three quotes to establish Price Reasonableness. You
may still go through Print buyer to request quotes.
|
| $25,000 and above |
- Preferred print vendor from list.
plus three price reasonableness quotes
|
- A Peoplesoft eProcurement Requisition and
any formal quotations via Invitation for Bids or Requests
for Proposals.
|
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