University Policy on Alcohol

Case Western Reserve University conforms to all state and local laws controlling the sale and use of alcoholic beverages.

  • It is illegal to sell, provide or serve beer, wine, or liquor to anyone who is under the legal age of 21.
  • Servers of alcohol and sponsors of social events must be aware of and comply with all state statutes and with the university's policies and procedures.
  • The university expects responsible behavior of students who choose to drink alcoholic beverages and requires an environment free of coercion for those who choose to abstain.

Students must adhere to guidelines provided by the university for responsible and legal consumption of alcohol. Individual students must accept resposibility for their own behavior and should demonstrate a concern for the safety and well-being of others in the university community.

Groups on campus that plan to serve alcohol during an event must complete an Alcohol Use Report three days prior to their event and submit the completed form to the Office of Student Affairs. Planners and sponsors of each event also must abide by the University Student Alcohol Guidelines below and sign the bottom of the form. (See PDF attachment.)

University Guidelines for Serving Alcohol at Events

The following regulations apply to all events at which students are present:

  1. The sponsors of events where alcohol is served must file a Case Alcohol Use Report in the Office of Student Affairs at least three (3) business days prior to the event. A copy of this form will be needed for student groups to reserve any University facility for events where alcohol is served. The copy should also be posted at the event.
  2. Open containers of alcoholic beverages are generally prohibited in public places according to state law and are specifically restricted in some University areas including Harkness and Amasa Stone Chapels. Restrictions for alcohol inside other facilities may vary. When alcohol is present at an outdoor event it must be in clearly defined, roped off areas.
  3. At all events where alcohol is served, including BYOB and events with 3rd party vendors, an effective procedure must be established and adhered to for certifying those legally of age to drink. To obtain alcoholic beverages, a valid driverís license or other valid legal document showing proof of age must be presented. A Case I.D. may also be required for admission.
  4. The quantity of alcohol will be determined by using the formula on the Alcohol Use Report. This also applies to BYOB and 3rd party vendor events.
  5. When alcohol is sold, temporary F or F-2 permits will be required in accordance with state laws. The sale of alcohol is defined to include such methods for defraying the cost of the beverage or event as sale by the glass or container, advance ticket sales, and cover charges at the door. Please contact the Office of Student Activities & Leadership for more information.
  6. At all events where alcohol is served, non-alcoholic beverages must be provided by the sponsor of the event. The amount of alcoholic beverage provided should reflect the proportion of those attending the event who are legally eligible to drink; the amount of non-alcoholic beverage provided should be sufficient to serve the number of people attending the event who are too young to drink or choose not to drink alcohol.
  7. No one should be coerced, even subtly, to drink or overindulge, and the rights of those who choose to abstain must be respected. To that end, drinking games are not allowed at any University or student group-sponsored events.
  8. When alcohol is served, food must be provided by the sponsor of the event in adequate amounts to last through the event.
  9. The kind and amount of security required for an on-campus event will be determined according Case Police Department guidelines. Factors to be used in determining the kind and amount of security at an event include: the nature of the event, the number of people attending the event, whether alcoholic beverages are being served, and whether cash will be on hand. At an off-campus event the kind and amount of security shall be determined by the third party vendor providing the alcohol.
  10. Social events which encourage drinking or drunkenness as themes and the advertisement of such events are considered inappropriate and will not be permitted. Neither the cost nor brand of an alcoholic beverage may be advertised in Ohio.
  11. When beer or malt-based beverages are provided, it must be served to individuals in single serving containers of 16 ounces or less. When wine or liquor is provided, it must also be served in appropriately sized glasses, no greater than six ounces for wine and two ounces of liquor per drink.
  12. The serving of alcohol must cease at least one-half hour before the scheduled end of the event.
  13. When entertainment is included in the event, the type of entertainment and the duration must be listed on the Alcohol Use Report.
  14. The gift of alcohol as a reward for any student activity or contest is prohibited.
  15. Individuals or groups violating state law or the University student alcohol policy will be subject to disciplinary action.