Sample Letters

Affirmative Action Data Collection

All candidates applying for faculty positions at Case Western Reserve University must receive an email (where an email address is available) requesting their participation in the collection of voluntary affirmative action data. The Affirmative Action Survey is located here.

A sample email might read:

Dear (insert name of applicant),

The Department of (insert name) has received your materials in application for the position of (insert position title) at Case Western Reserve University. Thank you for your interest in our department.

As an equal opportunity/affirmative action employer, Case Western Reserve University is required by federal regulations to collect and retain personal information about applicants. We are requesting that you complete the voluntary and confidential online survey at this link Affirmative Action Survey. Completion of the survey is optional and will not affect the status of your application. The information collected is confidential and goes directly to the Faculty Diversity Officer, who reports aggregate data annually.

Sincerely
(Department Chair or Search Chair name)
(Department)
(address etc.)

If you have questions about the online affirmative action survey please contact the Faculty Diversity Officer at 216-368-4299 or facultydiversity@case.edu.

Rejection Letter

Dear (insert candidate's full name),

On behalf of the Search Committee, I am writing to follow-up on an earlier correspondence and inform you of the status of the search for (insert position title) in the Department of (insert Department name) at Case Western Reserve University.

The committee has reviewed the qualifications of a large number of applicants and has identified a short list of candidates whose experience we judge to be more suitable to the Department's needs at this time. We wish you continued professional success, and thank you again for your interest in the position and in Case Western Reserve University.

Sincerely
(Department Chair or Search Chair name)
(Department)
(address etc.)