Experiential Learning Fellowships
Guidelines & Deadlines
The objective of the Experiential Learning Fellowship is to encourage and support individual undergraduate student projects in the humanities, arts, and social sciences for the purpose of providing opportunities for experiential learning to students seeking a major or minor in the College of Arts and Sciences. Three funds comprise the Experiential Learning Fellowship: the Rocks, the Experiential Learning Fellowship in Anthropology, and the Traub. Although the application process for the funds is the same, each has its own eligibility requirements. Read on for that information.
The College of Arts and Sciences intends to award up to three fellowships each year, one for each fund, beginning in spring 2008. The average award size for the Rocks, the Experiential Learning Fellowship in Anthropology, and the Traub is $5,000, noting that the Traub can award a larger fund.
What the Experiential Learning Fellowship Funds
A wide range of student projects is eligible for funding, including but not limited to support of research projects, Senior Capstone projects, travel to research conferences to present research, or project-oriented travel abroad associated with completion of majors or minors programs in the arts, humanities, and social sciences.
In general, undergraduates who meet the specific student eligibility requirements (see next section) may apply for an Experiential Learning Fellowship. Students may apply for only one of three funds in a given year and can receive more than one award during their undergraduate careers.
Specific Student Eligibility Requirements
The Rocks: Undergraduates who have declared a major or minor in programs offered by any of the following academic departments are eligible to apply: art history and art, classics, English, modern languages and literatures, music, and theatre and dance.
In addition, students who have declared their intent of pursuing a major or minor in any of the college's interdisciplinary programs in which faculty from the arts, humanities or social sciences departments listed above participate as program faculty are also eligible to apply.
The Experiential Learning Fellowship in Anthropology: Undergraduates who have declared a major in Anthropology, have obtained at least sophomore status, hold at least an overall GPA of at least. 3.0, and have completed a minimum of 12 credits in anthropology, including ANTH 102 (Being Human: An Introduction to Social and Cultural Anthropology) are eligible to apply.
The Traub: The George S. Traub Memorial Undergraduate Research Fund was established to support declared majors who are pursuing degrees offered by the College of Arts and Sciences related to the history, politics, public policy, or economics of the Northern Ohio region.
What the Experiential Learning Fellowship Program Does Not Fund
The Rocks, Experiential Learning Fellowship in Anthropology, and Traub funds may not be used for any purchase not contained within a proposal's committee-approved budget.
Specifically, the Experiential Learning Fellowship will not fund high-technology equipment including but not limited to the following: still or moving image cameras and accessorial equipment, cell phones, and computers and computer accessorials. Obtaining use of such equipment is the responsibility of the fellows. If you have questions about this restriction, please contact Chandel Smith at email@example.com.
How to Apply for an Experiential Learning Fellowship
The Rocks and Traub Application Procedure
- Faculty Sponsor/Letter of Recommendation: Identify a faculty sponsor. The faculty sponsor must hold a faculty appointment in the department(s) stipulated by the fund and/or be serving within an interdisciplinary program for which you are applying. Meet with your sponsor to discuss your proposal idea and how to structure your application. Your sponsor should meet with you during the planning process, addressing issues that might be raised by the fellowship selection committee, such as the proposal's feasibility (e.g., the need for IRB approval, documentation of collaboration with outside experts, etc.), budget specifics, proposal narrative, etc. Your faculty sponsor will be required to submit a form and letter of recommendation electronically to firstname.lastname@example.org by deadline.
- Application: Submit the Rocks/Traub Experiential Learning application electronically to email@example.com by deadline.
- A description of the goals or objectives of your project or experience
- An overview of activities that will be conducted to achieve the goals and objectives stated in the proposal. In this overview, explain how you have or will address issues that are critical to the proposal's implementation (e.g., IRB approval, letters of collaboration, etc.)
- An outline of your ideas to report on the completed project or experience at a forum open to the University community. Include in this section a brief discussion of the potential format (seminar, poster, etc.) and forum (departmental seminar, Research ShowCase, SOURCE Symposium, etc.) that you plan to use.
Evaluation and Selection
A selection committee for both funds will be convened by an associate dean in the College of Arts and Sciences or a designated chair. The committee will consist of the associate dean or designated chair and three selected faculty members from the arts, humanities, and social sciences departments. Committee members will read the proposals, convene to discuss and evaluate each one, and make the decision which proposals to fund. Students will be notified of the committee's decision within four weeks of the deadline.
Deadline: March 15, 2013
View the application online
The Experiential Learning Fellowship in Anthropology Application Procedure
Faculty Sponsor/Letter of Recommendation: Identify an Anthropology faculty sponsor for your project. One letter of recommendation describing the qualifications of the applicant and the feasibility of the proposal must be submitted to Professor Lawrence Greksa, 236 Mather Memorial. Electronic letters of recommendation to firstname.lastname@example.org are preferred but not required. The letter of recommendation will normally be written by the faculty sponsor but it may be written by anyone with appropriate expertise to evaluate the project.
Application Content: Submit 1) a cover letter, 2) a maximum 500-word description of your proposed experience or project which clearly states your goals, the activities that will be conducted to achieve your goals, and the anthropological relevance of your proposed activities; and 3) a budget which itemizes your expenses by category (e.g., travel, living expenses, various research expenses). Include a justification for these expenses. Submit the application to Professor Lawrence Greksa, 236 Mather Memorial. Electronic proposals to email@example.com are preferred but not required.
Evaluation and Selection: The Anthropology faculty will evaluate the submitted proposals and select the proposal to be funded. [If you are proposing a project involving human subjects, you will need to obtain approval from the university's Institutional Review Board (IRB). Funds will not be released until such approval has been obtained. You will work with your faculty sponsor to obtain IRB approval.]
Deadline: February 25, 2013
- View the application online
Spring 2013 Deadlines and Important Dates
Call for proposals and announcements: between January 1 and February 16, 2013
Deadlines for Spring 2013
Rocks: March 15, 2013
Traub: March 15, 2013
Experiential Learning Fellowship in Anthropology: February 25, 2013
Awards are announced within four weeks of deadline.
Deadlines are strictly enforced. It is the student's responsibility to ensure all documents are submitted by the deadline, or the application will be deemed incomplete and will not be considered for funding.
If You Are Funded
Accessing Funds: Recipients of an Experiential Learning Fellowship will access funds on a reimbursement basis through the dean's office in the College of Arts and Sciences. That is, students will incur the cost of their projects and seek reimbursement from the College of Arts and Sciences. An exception to this policy is travel: the university will pay for a student's fare directly to a travel agent once a student has worked with an agent to establish an itinerary. The college's grant administrator for the Experiential Learning Fellowship is Chandel Smith, firstname.lastname@example.org who will process all reimbursement requests and arrange for travel payment. Chandel will provide fellows with required forms contained within the reimbursement system.
Funded projects must be completed, and the fund's account closed, prior to a fellow's graduation date.
Progress Report Requirements: Experiential Learning Fellowship recipients are required to report on their completed projects and fellowship experiences at a forum open to the University community. In addition, recipients must submit semi-annual progress reports to the grant administrator in the College of Arts and Sciences, usually due six months and one year (if applicable) out from the date of the letter of acceptance.
Ongoing Reporting Requirements: If a recipient wishes to adjust an already approved budget, requests for adjustments and revisions to approved budgets must be communicated and submitted to the grants administrator, Chandel Smith, email@example.com, and then be approved by the dean in the College of Arts and Sciences who oversees these funds. If a recipient for whatever reason wishes/needs to adjust his/her scope of her project, that too must first be communicated to Chandel.