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 January 30, 2003
Edward M. Hundert, M.D., inaugurated as the 23 rd president of Case Western Reserve University , invited the university community into a partnership to become the most powerful learning environment in the world.
July 1, 2003
Lara Kalafatis appointed as Associate Vice-President of Alumni Relations, Programs and Events, a newly merged department of “Programs & Events” and “Alumni Relations”.
August 2003
Recommendation to Vice President that in order to create efficiency and effectiveness within Alumni Relations and to take a leadership role in the vision of the “one” university model that the goal of a new alumni association with full representation and engagement of key stakeholders (alumni, staff, students, former associations) would be necessary.
September 16, 2003 ( Cleveland Alumni Luncheon)
Carol Esche , current president of Case Western Reserve University Alumni Association (Council) and Laura Nosek , current president of the Undergraduate Alumni Association (UAA) were invited to Cleveland to meet with Derek Bellin , Vice President of University Relations, and Lara Kalafatis, Associate Vice-President of Alumni Relations Programs and Events to discuss a proposal to create a new alumni structure. A proposal was drafted that outlined both bodies and suggested a timeline for implementation. Both presidents agreed to move forward with the process and would take it to their respective boards.
October 2003
Both boards received proposal.
October 23-24, 2003
The Council's Executive Committee and the Council's Structure Committee discussed proposal and made recommendation to the full board, which unanimously passed the following resolution:
The Structure Committee recommends that Council approve a motion to participate in a process of exchanging ideas for integrating all undergraduate alumni association functions to create a new University-wide alumni organization”
The board elected to have Carol Esche and Harold McRae as their representatives to the “task force” to participate in the process in creating a new alumni association.
November 7, 2003
A Task Force was comprised of 2 members form Council; Harold McRae (trustee) and Carol Esche (president) and 2 members from UAA; Laura Nosek (president) and John Massie (president elect). A conference call was held to provide an update from the Council meeting. Laura and John assessed the resolution and made recommendations to the full board of the UAA. All agreed that a process was important and discussed surveys and possible facilitator.
November 22, 2003
UAA full board meeting discussed the proposal and unanimously passed the following resolution:
The UAA Board will participate in a process of exchanging ideas for integrating all alumni association functions to create one university-wide alumni organization.
The board elected to have Laura Nosek and John Massie as their representatives to the “task force” to participate in the process to creating a new alumni association.
December, 2003
Due to the holidays and scheduling conflicts the task force set-up the first call for January.
January 29, 2004
Conference call with Task Force. Harold McRae , Laura Nosek , John Massie and Carol Esche participated. 3 important factors were addressed.
• Alumni Survey
• Facilitator
• Peer Institution Models
A draft of an alumni questionnaire was distributed electronically and all provided recommendations for input. This survey would include information from Marketing and Communications and Information Services as part of a large questionnaire that was being developed. An outside market research firm would be handling the survey and would assist in developing the questions and provide survey results.
North Common Associates was provided as an excellent resource to manage and facilitate the process to a new entity. Lara Kalafatis was to provide RFP to task force to review and provide input and negotiate contract on behalf of the university.
February 18, 2004
North Common Associate RFP proposal shared with task force and comments provided.
March 1, 2004
North Common Associates engaged by the university. Phone call interviews to task force members. ARPE staff member conducting Peer Institution Model survey.
March 11-12
North Common Associates visit to campus: Interviews with additional key stakeholders:
Staff (ARPE), staff (AR directors), and staff (UR), CAA, University Attorney, alumni and conference call with Task Force.
March 13, 2004
Conference call with leadership of UAA and Council to discuss the process within the respective organization.
March 15, 2004
Letter from task force to all members of UAA and Council informing them of the process to date and the timeline of activity. President Hundert to include cover letter in support of the task force and process.
March 17, 2004
Conference call with President Hundert and Task Force to share the vision of the one university and the importance of their imitative to create a strong new bold alumni association that supports the university vision. Acknowledges their hard work.
March 18, 2004
Conference call with Executive Committee of Council
Introduce Caleb and Trish Rick and the “process”. Interviews will be scheduled and suggest steps to outline the agenda for Council. Harold McRae announces that he will take on a different role on the task force as the Trustee Liaison, and recommends that president-elect Joy Schefter, Los Angles chapter representative, to join the Task Force. Task force sets-up weekly conference calls, Laura Nosek volunteers as recorder and begins the task for drafting weekly communications to all UAA and CWRUAA board members.
March 22, 2004
Conference call with Executive Committee of UAA.
Introduce Caleb and Trish Rick and the “process”. Interviews will be scheduled and suggest steps to outline the agenda for the full board meeting for UAA.
April 5, 2004
Alumni Relations staff development exercise about roles, responsibilities and priorities for upcoming year and in support of new alumni association and collaborative effort.
April 2004
Interviews with additional key stakeholders; CAA, FSM, President's of School based alumni associations. Trustees, CWC and students.
April 22-24, 2004
Executive Committee Meeting on April 22. Full Council board meeting on April 23 to facilitate the process. April 24, resolution to suspend all functions of Council in year 2004-2005, and dissolve upon creation of a new alumni organization by July 2005. All invited to attend the Alumni Forum held July 24-25 with all key stakeholders in creation of a new alumni organization.
April 28, 2004
Task Force Conference call to discuss next steps, leadership and expanded task force with key stakeholders.
May 22, 2004
Executive Committee of UAA on May 21. Full board meeting of UAA on May 22 to facilitate the process. Passed resolution to suspend all functions and activity of UAA in the year 2004-2005, and dissolve upon creation of a new alumni organization by July 2005. All invited to attend the Alumni Forum held July 24-25 with all key stakeholders in creation of a new alumni organization.
June 2004
Task Force holds weekly conference calls to discuss:
• Expansion of Task Force: Development leadership profiles
• Participation in Alumni Forum: Website and invitation developed
PROPOSED
July 24-25
All stakeholders invited to alumni forum. Work groups established, objectives and future timeframe discussed.
September 15
Work Group reports due to Task Force
October 8-9, 2004
Alumni Weekend. Celebrate work of all alumni volunteers, history, tradition and future of Alumni House
October-January
Task Force works on feedback from Work Groups and outlines new model or governance for Alumni Organization.
January 25
Task Force delivers first draft of alumni organization report to Board of Trustees and constituent groups.
February-April
Revisions to initial report for a new alumni organization
May 1
Final proposal for a new alumni organization delivered to President and Board of Trustees
June 30
Announcement of new alumni organization |
